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Senior Executive Coordinator

1 week ago

Hyderabad, Telangana, India Annalect India Full time

Company Overview:

Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. We provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to clients worldwide.

Job Description:

The successful candidate will be responsible for coordinating executive calendars, ensuring alignment with colleagues, and assisting executives with meeting preparation, material development, and travel arrangements. They will also manage high-volume travel bookings, develop best practices for travel support, and provide occasional travel support.

Key Responsibilities:

  • Coordinate executive calendars and ensure alignment with colleagues.
  • Assist executives with meeting preparation, material development, and travel arrangements.
  • Manage high-volume travel bookings, including flights, hotels, and car services.
  • Develop best practices for travel support, stakeholder contacts, and conference room reservations.
  • Provide occasional travel support, including airfare changes and meal arrangements.
  • Set up conference calls and video conferences as needed.

Requirements:

  • Masters/Bachelors degree with at least 4 years of administrative experience at mid-to-senior management level.
  • Excellent interpersonal communication (verbal and written) skills, with the ability to effectively work with employees and external clients at all levels.
  • Multitasking skills, with a high level of organizational skills.
  • Excellent follow-up and follow-through skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Advanced knowledge of Microsoft Office suite.
  • Familiarity with various video conferencing platforms (e.g., Zoom, Webex, Teams).