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Administrative Assistant

3 weeks ago

Panjim, Goa, India beBeeAdministrative Full time ₹ 6,00,000 - ₹ 12,00,000

Job Role: Administrative Coordinator

We are seeking a highly organized and detail-oriented individual to support our day-to-day operations. The ideal candidate will possess basic computer skills, excellent communication skills, and the ability to work independently with minimal supervision.

Key Responsibilities:
  • Administrative Support:
    • Perform general administrative tasks such as filing, photocopying, scanning, and organizing documents.
    • Manage incoming and outgoing correspondence including emails, letters, courier packages, and memos.
    • Maintain physical and digital filing systems for easy retrieval of company records, reports, and official papers.
    • Support managers and other staff with various administrative duties and ensure timely completion of assigned tasks.
  • Reception and Front Desk Duties:
    • Greet and assist visitors, clients, and vendors in a professional and friendly manner.
    • Answer and route incoming phone calls and handle inquiries or direct them to appropriate personnel.
    • Maintain the front desk area, ensuring it is tidy and equipped with necessary materials like forms and brochures.
  • Scheduling and Coordination:
    • Assist in scheduling appointments, meetings, and conferences for staff and management.
    • Coordinate room bookings, meeting logistics, and hospitality arrangements when required.
    • Follow up with internal departments or external stakeholders regarding scheduled tasks or deadlines.
  • Documentation and Record-Keeping:
    • Create, update, and manage basic documents such as reports, spreadsheets, meeting minutes, and forms.
    • Ensure all records and confidential documents are handled with a high level of discretion.
    • Maintain stock of office supplies and place orders as needed, keeping track of usage and expenses.
  • Data Entry and Reporting:
    • Accurately enter data into company systems or spreadsheets and verify information for errors or discrepancies.
    • Generate basic reports related to office operations, staff attendance, inventory, or expenses.
    • Assist in maintaining databases, records, or logs required by various departments.
  • Office Maintenance and Inventory:
    • Monitor cleanliness, orderliness, and safety of the workplace.
    • Ensure printers, scanners, and other office equipment are in working condition and report issues to IT or vendors.
    • Track and manage office inventory such as stationery, pantry supplies, and housekeeping materials.
  • Communication and Liaison:
    • Communicate with internal teams, clients, suppliers, or service providers for office-related requirements.
    • Handle follow-ups related to office purchases, repairs, deliveries, or invoices.
    • Serve as a point of contact between departments for routine administrative coordination.

Requirements:

  • Minimum 12th pass or equivalent.
  • Basic computer skills.
  • 2/4 wheeler license must.