Executive Operations Manager

2 weeks ago

Solapur, Maharashtra, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000
Senior Administrative Officer

Job Summary:

The ideal candidate will be responsible for overseeing and coordinating administrative operations to support the academic and operational objectives of the institution.

Key Responsibilities:

  • General Administration & Office Management:
    • Ensure smooth institutional operations by overseeing daily administrative tasks.
    • Handle correspondence, emails, phone calls, and official communication effectively.
    • Maintain office supplies, equipment, and infrastructure in optimal condition.
  • Procurement & Purchase Coordination:
    • Identify and evaluate suppliers based on quality, price, and delivery timelines for cost-effective purchasing.
    • Obtain and compare quotations from multiple vendors for POs and track their approval process.
  • AMC Planning & Vendor Coordination:
    • Identify equipment, machinery, and services requiring maintenance contracts for effective AMC agreements.
    • Negotiate contract terms, pricing, and SLAs with service providers for AMC agreements.
  • Planning & Coordination of Renovation and New Projects:
    • Assess infrastructure requirements and propose renovation or new project plans to meet institutional needs.
    • Coordinate with architects, contractors, and engineers for project execution and completion.
  • Contract Renewal and Car Insurance Management:
    • Maintain a database of contracts, including vendor agreements, service contracts, and AMCs, to ensure timely renewals.
  • Event & Meeting Coordination:
    • Arrange logistics for guest lectures, corporate events, industrial visits, seminars, and graduation ceremonies.
  • Finance and Budgeting Support:
    • Assist in budget planning, expense tracking, and financial documentation for accurate decision-making.
  • Facility & Infrastructure Management:
    • Ensure classrooms, seminar halls, and office spaces are well-maintained to provide a conducive learning environment.
  • Crisis Management & Emergency Handling:
    • Implement emergency protocols for medical, fire, or security incidents to minimize risks and ensure safety.

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