Financial Records Specialist

1 week ago

Nagpur, Maharashtra, India beBeeAccountant Full time ₹ 30,00,000 - ₹ 50,00,000
Job Title: Bookkeeper

A reliable bookkeeper is needed to manage the financial records of multiple franchise locations, ensuring accurate and timely period closes, and delivering unit economics that support business decisions.

Key Responsibilities:
  • Own daily posting and month-end close for multiple locations; maintain a standardized chart of accounts by brand.
  • Reconcile bank/credit card/merchant accounts and third-party delivery or marketplace deposits (e.g., DoorDash/Uber Eats, Shopify/Amazon) including fees/chargebacks.
  • Match POS sales to deposits and resolve over/short cash variances.
  • Integrate and reconcile data from Toast, Square, Clover, Lightspeed, Revel, Shopify POS (as applicable).
  • Maintain clean bank feeds and mapping rules in QuickBooks Online (preferred) or Xero; support exports from FranConnect or similar franchise systems.
  • Record daily sales summaries (net of discounts, comps, refunds, taxes, tips).
  • Track inventory/COGS and waste; post landed costs; help implement perpetual or period inventory where applicable.
  • Manage deferred revenue (e.g., gift cards, prepaid packages/memberships) and redemptions.
  • Run three-way match for vendor bills (PO/invoice/receipt) where used; code shared costs across locations.
  • Process payments, credit memos, and vendor statements; manage W-9 collection and 1099-NEC vendor lists.
  • Set and monitor cash-handling controls and deposit cadence.
  • Prepare payroll inputs (hours, tips, PTO) and reconcile payroll journals; coordinate with providers (ADP, Gusto, Paychex).
  • Track labor % by location/department and accrue payroll taxes/benefits as needed.
  • Prepare sales/use tax workpapers across states; coordinate e-filings (experience with Avalara/TaxJar a plus).
  • Support CPA with 941/940, state filings, and annual returns; maintain audit-ready records.
  • Deliver location P&L, balance sheet, cash flow and consolidated roll-ups on a 4-5-4 retail calendar or monthly close.
  • Build simple KPI packs: sales mix, AOV, labor %, COGS %, prime cost, ad-fund %, royalty %, occupancy %, EBITDA.
  • Flag anomalies and actionable insights (price/margin leakage, fee creep, under-depositing, rising food/labor trends).
Qualifications:
  • 3+ years in SMB or franchise bookkeeping (multi-unit strongly preferred).
  • Proficient with QuickBooks Online (classes/locations, bank rules, recurring journals); Xero a plus.
  • Hands-on with at least one POS listed above and marketplace/aggregator reconciliations.
  • Working knowledge of U.S. GAAP basics, sales tax, payroll journal entries, and multi-state nuances.
  • Strong Excel/Google Sheets skills (pivot tables, lookups, basic modeling).
  • Detail-obsessed, organized, and comfortable owning deadlines across multiple clients.
  • Nice to have: Avalara/TaxJar, FranConnect, inventory methods, and experience with restaurant/retail cost controls.
  • Degree in Accounting/Finance preferred; relevant certificates (QB ProAdvisor, NACPB/AIPB) are a plus.

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