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Operations Manager

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Job Title: Office Operations Coordinator

About the Role:

We are seeking a highly organized and detail-oriented Office Operations Coordinator to oversee day-to-day office operations, ensuring smooth administrative functioning.

Key Responsibilities:
  • Office Infrastructure Management:
    • Oversee office infrastructure, supplies, housekeeping, and security.
    • Ensure timely maintenance of systems, equipment, and common areas.
    • Maintain an efficient and employee-friendly work environment.
  • Operational Support:
    • Coordinate operational workflows across departments for seamless execution.
    • Assist in process documentation and compliance tracking.
    • Support HR and Finance teams in operational requirements when needed.
  • Vendor & Procurement Management:
    • Manage relationships with vendors and service providers.
    • Handle procurement of supplies, IT equipment, and services within budget.
    • Negotiate contracts and ensure timely payments/documentation.
  • Employee Support & Logistics:
    • Facilitate onboarding logistics (ID cards, seating, system allocation, etc.).
    • Support employee travel, event logistics, and meeting arrangements.
    • Act as the point of contact for employee administrative queries.
  • Events & Engagement:
    • Coordinate logistics for company meetings, workshops, and offsites.
    • Liaise with vendors for catering, travel, and facilities during events.
    Required Skills & Qualifications:
    • Strong organizational and multitasking ability.
    • Excellent communication and vendor management skills.
    • Proficiency in MS Office (Word, Excel, Outlook).
    • Problem-solving mindset with attention to detail.
    • Ability to handle confidential matters with discretion.
    Benefits:
    • Bachelor's degree in Business Administration, Management, or related field.
    • 3–5 years of experience in Administration/Operations.
    • Experience in vendor management, office operations, or facility management preferred.
    Why This Role Matters:

This role plays a critical part in maintaining a productive and efficient work environment, ensuring our employees have the support they need to succeed.