EMEA Payroll and Compliance Specialist

7 days ago


Chennai, Tamil Nadu, India dotSolved Systems Inc. Full time
About the Role

We are seeking an experienced Payroll Manager to join our team in the EMEA region. The successful candidate will have a strong background in payroll processing, compliance, and management.

Key responsibilities include managing end-to-end payroll processing, ensuring compliance with local regulations, and collaborating with HR, Finance, and third-party vendors.

Responsibilities:
  1. Payroll Processing & Compliance:
    1. Ensure accuracy, timeliness, and compliance with local laws for payroll processing across multiple EMEA countries.
    2. Partner with third-party payroll vendors to ensure smooth payroll execution and resolution of discrepancies.
    3. Stay up to date with local tax laws, labor regulations, and social security requirements in various EMEA countries.
    4. Ensure compliance with GDPR and data protection regulations related to payroll processing.
    5. Perform monthly payroll reconciliations, ensuring all payroll transactions align with financial records.
  2. Expense Reimbursement Management:
    1. Oversee the review, approval, and processing of employee expense reimbursements, ensuring compliance with company policies and tax regulations.
    2. Collaborate with Finance & Accounts Payable teams to ensure expense reports are processed accurately.
    3. Implement and maintain best practices for expense reporting tools (e.g., SAP Concur, Workday Expenses).
    4. Address and resolve expense disputes or escalations from employees.
  3. Severance Pay Administration:
    1. Ensure accurate calculation and timely payment of severance packages in accordance with local labor laws.
    2. Collaborate with HR & Legal teams to ensure severance payments comply with contractual and regulatory requirements.
    3. Handle final payroll processing for terminated employees, including severance, outstanding wages, and benefits adjustments.
    4. Support financial planning for severance provisions and reporting.
  4. New Hire Payroll Setup & Onboarding:
    1. Set up new employees in the payroll system and ensure all payroll-related documentation is collected.
    2. Validate employment contracts, tax documents, and bank details before payroll submission.
    3. Work closely with the HR onboarding team to ensure new hires receive accurate first-time payments.
    4. Ensure payroll tax codes, social security, and pension contributions are configured correctly for new employees.
  5. Payroll System & Process Improvement:
    1. Lead payroll system implementations and enhancements for automation and efficiency.
    2. Identify areas for process improvement in payroll operations to reduce errors and enhance employee experience.
    3. Provide training and support to HR, Finance, and employees regarding payroll-related queries.
    4. Collaborate with IT and Finance teams to integrate payroll with accounting and HR systems.
  6. Reporting & Audit Support:
    1. Generate and analyze payroll reports, reconciliations, and tax filings using OTBI, BIP, or other reporting tools.
    2. Support internal and external audits by ensuring proper documentation and compliance.
    3. Assist in budgeting and forecasting payroll costs for different EMEA regions.

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