Logistics Operations Manager

Key Responsibilities:

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• Ensure that transport staff provides timely distribution of pickup drop list to the vendors.","
• Ensure that transport staff vendors staff tracks the timely safe pickups and arrivals of employees service providers.","
• Ensure defined travel times are met.","
• Ensure accident or crisis management is addressed.","
• Ensure incident reports are circulated within 24 hrs.","
• Act as a single point of contact for the designated facility for all transport escalations.","
• Ensure all reports, checklist, statutory compliance is adhered at all times.","
• Ensure accuracy of the data, analyze the transport costing and highlight the management accordingly.","
• Ensure the team updates trip data in the Moveinsync as required.","
• Assist during audit process and provide audit report with proper justification wherever required.","
• To ensure proper deductions and penalties are reviewed periodically action taken accordingly.","
• Implementation of Safe fleet and on time closure of audit findings.","
• Monitor vendor performance and escalate issues as required.","
• Responsible for the grooming, uniform standard, cleanliness, hygiene and overall attitude of the staff.","
• Maintain discipline and high morale of the staff.","
• Closely work with the Transport Executive with respect to day-to-day operation happening in the Transport department.","
• Ensure on time submission of all weekly, fortnightly monthly reports.","
• Responsible for training and replacement of staff.","
• Seek potential candidates for promotion and training.","
• Responsible for team shift roster for the staff involve in all the activities.","
• Show ingenuity to improve efficiency and cost control.","
• Apply and follow contractual obligations, policies and procedures.","
• Ensure that all legal financial documents are kept up to date and available for audit / inspection by management.","
• Ensure that all the highest possible standard is attained and maintained.","
• Ensure that staff under control are adequately knowledgeable for the job they are assigned and have received the appropriate training.","
• Ensure and perform duties whenever required to maintain a perfect satisfaction of client / UBS activities.","
• Respond to any medical, on road emergency / urgency situations and assist to coordinate any related function in order to accommodate the safety security of employees and staff.","
• Attend all the scheduled training and meetings with the client. Actively participate with the implementation and ongoing evaluation of transport system / operation.","
• Responsible for the vendor and team meeting on Monthly basis.","
• Forecast and plan new transport routes on various occasion.","
• Ensuring on time submission of all Invoice with client approval.","
• To achieve Financial and other targets established by Client, achievement of key performance indicator and SLA.","
• Oversee the Transport operation during the shift, be accessible for escalation of all Transport related Issues queries and oversee the transport helpdesk work process.","
• Supporting Finance team for Providing with the Employee chargeback details.","
• Ensure there is no miss-match between the vendor process on total number of employees rostered and transported.","
• Ensure timely submission of Bill by the vendors.","
• Ensure timely processing of bill and handing over to the finance department to ensure timely payments to the vendors","
• Responsible for the total operation of the core services of the Company","
• Ensure timely generation and execution of Roster, Supervise and checking the Route Chart.","
• Meeting all Process Owners Team Managers on weekly basis regarding problems suggestion getting them solved with best of our services.","
• Ensure Smooth Seamless Transport Facility for the Client / Guest in accordance with the company policies and procedure.","
• Informing the Transport Executive, Vendor supervisor about the VIP/Client/Guest Movement.","
• Surprise check on vehicle to maintain the standard of the company.","
• Ensure all the deviation is being maintained in non-compliance Report.","
• Conducting Supervisor and Driver Training Session on weekly to adhere the Transport Policy Guidelines and Safety Security of employees (Female on priority).","

Required Skills and Qualifications:

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• Effective communication skills.","
• Leadership skills.","
• Problem-solving skills.","
• Time management skills.","
• Organizational skills.","
• Safety awareness.","
• Familiarity with transportation industry.","
• Knowledge of logistics and supply chain management.","
• Ability to manage budgets.","
• Good analytical skills.","

Benefits:

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• Paid vacation leave.","
• Paid sick leave.","
• Paid holidays.","
• Health insurance.","
• Retirement benefits.","
• Training and development opportunities.","

Others:

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• Collaborative team environment.","
• Flexible work arrangements.","
• Opportunities for professional growth.","