Project Coordinator

16 hours ago

Tirupati, Andhra Pradesh, India beBeeProject Full time ₹ 9,00,000 - ₹ 15,00,000

We are seeking a Project Coordination Specialist to oversee the entire sales order lifecycle.

The ideal candidate will possess excellent written and verbal communication skills, strong letter drafting abilities, and proficiency in documentation management.

Key Responsibilities:

  • Order Management:
    • Receive and process customer orders in an ERP system.
    • Verify accuracy of pricing, delivery terms, product codes, taxes, and schedules.
    • Coordinate with production, planning, and inventory for timely execution.
  • Documentation & Technical Submissions:
    • Maintain organized documentation for orders, contracts, and dispatches.
    • Collect and submit technical documents (e.g., drawings, datasheets, QAPs).
    • Track submission dates, approvals, and customer responses.
  • Communication & Letter Drafting:
    • Draft professional letters and emails for customer correspondence, clarifications, time extension requests, contract amendments, and follow-ups.
    • E nsure high standards in written communication—clear, concise, and grammatically correct.
    • Act as a communication link between clients and internal departments.
  • Customer Coordination & Payment Follow-up:
    • Communicate order status, delays, and delivery schedules to clients.
    • Follow up with customers for receivables and pending payments as per commercial terms.
    • Support the finance team with billing documentation and payment reconciliations.
  • Dispatch & Delivery Coordination:
    • Coordinate with stores/logistics for on-time dispatch.
    • Ensure accuracy and compliance in dispatch documents (invoices, packing list, e-way bills, etc.).
  • Reporting:
    • Maintain dashboards for open orders, document status, dispatch timelines, and receivables.
    • Share regular MIS reports with management.
  • Travel:
    • Willingness to travel for customer meetings, dispatch follow-ups, or project-related coordination (as needed).

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