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Job Description:

The Purchasing Manager plays a pivotal role in ensuring the smooth operation of food and beverage services within a hotel or restaurant setting. This position is responsible for managing purchasing operations, inventory control, and financial management to maintain cost control, quality maintenance, and the overall guest experience.


Key Responsibilities:
  • Vendor Management: Develop and maintain an approved list of vendors across various product categories, ensuring quality and competitive pricing.
  • Ordering & Receiving: Ensure proper procedures for ordering, receiving, storing, and distributing food and beverage items, guaranteeing timely deliveries and accurate specifications outlined in purchase orders.
  • Inventory Control: Monitor inventory levels to maintain optimal stock while preventing overstocking or shortages, implementing effective inventory rotation methods to minimize waste.
  • Budget Management: Assist departments in controlling food and beverage costs, aiming to stay within allocated funds while maintaining quality, and regularly review invoices for accurate billing.
  • Sanitation & Safety Standards: Ensure compliance with sanitation and safety regulations for food and beverage storage, handling, and overall kitchen hygiene, maintaining proper procedures for safeguarding assets.
  • Administrative Support: Perform administrative tasks such as cost tracking, reporting, and updating inventory records, ensuring all invoices are processed in a timely manner and in compliance with established accounting standards.

Required Skills and Qualifications:
  • Strong Analytical Skills: Ability to generate accurate reports, manage data, and interpret financial figures related to purchasing and inventory.
  • Attention to Detail: High level of precision in checking orders, invoices, and inventory records.
  • Excellent Communication Skills: Ability to communicate clearly with kitchen staff, vendors, and other departments to ensure smooth operations.
  • Vendor Management: Experience in managing vendor relationships, negotiating contracts, and ensuring the timely delivery of quality products.
  • Financial Acumen: Understanding of cost control and budgeting to help reduce expenses while maintaining product quality.
  • Computer Literacy: Proficient in using computer programs for inventory control, cost tracking, and financial reporting (e.g., Microsoft Excel, ERP systems).

Benefits:

As a Purchasing Manager, you will contribute directly to the profitability and operational success of the establishment by effectively managing food and beverage supplies, maintaining high-quality ingredients and beverages, and consistently meeting guest satisfaction expectations.


Why This Role is Important:

This role is crucial to the smooth operation of food and beverage services within a hotel or restaurant setting, contributing directly to cost control, quality maintenance, and the overall guest experience.