Senior IP Administrative Specialist

11 hours ago

Bengaluru, Karnataka, India beBeeIPPARALEGAL Full time ₹ 1,04,000 - ₹ 1,30,878
Our organization is seeking a highly skilled and detail-oriented Intellectual Property Paralegal to support the entire lifecycle of IP rights. This role is critical for ensuring compliance with legal frameworks, managing deadlines, and supporting both internal and external stakeholders on all IP matters. The successful candidate will collaborate with global teams and play a key role in the administrative handling of patent, trademark, and design portfolios.Key Responsibilities
  • We are looking for someone who can administer and manage all formal IP procedures for patents, trademarks, and designs throughout their lifecycle.
  • The ideal candidate should be able to implement administrative IP workflows, ensuring alignment with internal and official deadlines.
  • They will coordinate and support application, registration, grant, opposition, and appeal proceedings with internal IP managers and external patent law firms.
  • The successful candidate must be able to monitor and manage due dates and internal deadlines using docketing systems like PatOrg.
  • They will also administer and pay maintenance/renewal fees using industry tools.
  • This role involves processing invoices and managing cost-related documentation efficiently.
  • Maintaining and upgrading internal electronic file management systems for IP is also a key responsibility.
  • The successful candidate may be required to support the integration of new IP portfolios during M&A activities.
  • Ensuring compliance with relevant jurisdictional legal frameworks is essential.
  • Liaising with global IP offices such as the EPO, EUIPO, USPTO, and WIPO is also a key aspect of this role.
Requirements
  • A formal training or qualification as an IP/Patent Paralegal or a comparable certification/experience is required.
  • Proven experience in IP administration within a corporate IP department or a law firm is essential.
  • Experience supporting legal proceedings before the EPO, EUIPO, USPTO, and WIPO is required.
Essential Skills
  • Proficient with IP management tools such as PatOrg, PAVIS, EPO Online Filing, ePCT, or similar platforms is essential.
  • Excellent organizational skills and a strong focus on accuracy, compliance, and customer service are required.
  • Strong written and verbal English communication skills are necessary.
  • A high level of reliability, meticulous attention to detail, and resilience are also essential.

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