Sales Logistics Manager

We are seeking a skilled Sales Coordinator to oversee and manage the daily movement of vehicles, coordination of dispatch operations, pipeline invoicing, and ensure smooth logistics operations.

• Key Responsibilities:
  • Issue Delivery Orders (DO) and Delivery Instruction (DI) to drivers based on customer requirements.
  • Ensure all checks are completed before allowing vehicle entry.
  • Supervise the loading process, ensuring compliance with Road Transport Office (RTO) loading capacity and generating dispatch documents.
  • Handover all necessary dispatch documents to the driver.
  • Coordinate with transporters to arrange containers for export and provide transporter details to marketing for export planning.
  • Follow up with transporters for container stuffing and coordinate export documentation.
  • Communicate with marketing, transporters, and the plant to resolve issues during container gate-in.
  • Circulate relevant documents to concerned teams and follow up with marketing for credit-related queries on export dispatch.
  • Receive pipeline reports from the process team and raise invoices based on these reports.
  • Coordinate with the process team to resolve any queries related to pipeline reports.
  • Send pipeline invoices to customers regularly and address any invoice-related issues.
  • Collaborate with the marketing team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
  • Communicate with customers, transporters, and drivers to resolve issues related to DO, LR, contracts, credit limits, safety, and vehicle/driver documents.
  • Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs.
  • Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
  • Maintain periodic reports and ensure record-keeping compliance.
  • Tally dispatches and stock records with transaction registers and update stock in SAP.
  • Handle documentation and correspondence with GST departments and other regulatory bodies.
  • Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers.
  • Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits.
  • Conduct incident investigations and report to relevant stakeholders.
  • Provide data for system integrations and participate in daily meetings for updates on logistics.
  • Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
  • Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents (CHA) for export documentation.

The ideal candidate should possess the following skills and qualifications:

• Minimum Bachelor's degree and Certification in Supply Chain Management / Material Management preferable.
• Minimum 5 to 10 years years of experience in sales/logistic coordination,
• Strong knowledge of logistics operations, export documentation
• Familiarity with GST laws, SAP software, and inventory management systems.
• Excellent organizational, communication, and coordination skills.
• Ability to handle high volumes of daily transactions (up to 200 vehicles per day).
• Knowledge of safety standards, ISO compliance, and audit processes is a plus.

We offer a challenging and rewarding environment with significant opportunities for growth. Our competitive salary and benefits package will be commensurate with your skills and experience.

As a valued member of our team, you will have access to ongoing training and development opportunities, as well as a supportive work environment that encourages collaboration and innovation.