Office Coordinator

4 days ago


Jamnagar, Gujarat, India WHO Full time

Job Description


In this exciting role, you will be part of the Programme Management team at WHO, supporting the Programme Management Officer in the delivery of general administrative functions.


Main Responsibilities



  • Provide administrative support to the Programme Management Officer, including host country protocol related matters, provision of goods and services, event organization, travel, logistics, security, premises, and inventory management.
  • Organize team and departmental meetings, workshops, seminars, and prepare travel requests, letters of invitation, files, presentations, and slides.
  • Prepare travel requests for official WHO travel, make flight and hotel reservations, prepare travel files, and deal with other related matters.
  • Initiate contracts, monitor, and record receipt of deliverables, initiate, and monitor payments as needed.
  • Receive, screen, track, and distribute incoming correspondence, attaching background information or related files, and forwarding to the staff concerned.
  • Draft replies to general and administrative correspondence on the basis of instructions or on own initiative and finalize such correspondence.
  • Maintain filing systems, ensuring that all activities supported are traceable and accessible as required.
  • Perform all other related duties as assigned by line managers.

Requirements



  • Completion of secondary school or equivalent.
  • At least 3 years of relevant experience. Relevant experience in WHO or another UN agency is an asset.
  • Sound organization and wide range of office skills.
  • Sound knowledge and skills using a variety of office and computer packages.
  • The ability to multitask and work independently when required.

WHO Competencies



  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Knowing and managing yourself

Language Skills



  • Expert knowledge of English. Intermediate knowledge of Hindi.


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