Senior Proposal Writer

Job description

Position: Senior Proposal Writer - US Public Sector

Time: U.S. Shift timings - 8:30 AM – 5:30 PM EST (6/7 PM – 3/4 AM IST)

Work Experience: - Min 5 years

Location: Airoli, Mumbai (India) - 100% ONSITE

About Tech Army LLC

Tech Army provides strategic IT business solutions and services for intricate business problems in various industry sectors including Information Technology, Defence & Aerospace, Retail, Education, Healthcare, Engineering, Insurance, and Retail to name a few.

Our industrial expertise enables us to focus on avant-garde internet technologies with the target to develop secure, scalable, and easy-to-use web applications that can work efficiently across multiple devices. We believe that smart use of technology along with a good design can connect individuals, reduce complexity, and offer invaluable insights that ultimately lead to success in businesses.

Key Responsibilities:

• Analyze Requests for Proposals (RFPs) and related documents from U.S. federal agencies (e.g., DoD, DHS, GSA) and SLED agencies to develop winning proposals.
• Lead and coordinate the full proposal development lifecycle, including outline creation, content planning, writing, editing, and final submission.
• Collaborate with subject matter experts, technical teams, and business development to gather information, define win themes, and ensure proposal accuracy.
• Ensure all proposals are fully compliant with agency requirements, Federal Acquisition Regulations (FAR), and adhere to specific formats and instructions.
• Well acquainted with the elements and features of complex proposals for state and federal contracts and be a strong voice in how to best position company for those opportunities.
• Develop, revise, and maintain content to build custom and compliant sales proposals which include responses to RFPs/RFIs/RFQs and proactive sales proposals.
• Conduct interviews and information gathering sessions with various subject matter experts and convert data to proposal quality technical response approaches in an iterative manner.
• Analyze RFP requirements, assemble an appropriate response team, allocate team resources, delegating responsibilities to ensure that the response is submitted by the deadline.
• Edit proposal language to ensure incorporation of strategic themes as well as compliance with proposal requirements and RFP requirements.
• Maintain a library of proposal content and templates, updating to reflect best practices and lessons learned from previous submissions.
• Conduct reviews and edit proposals for clarity, consistency, and compliance.
• Track and manage multiple projects under tight deadlines.

Required Qualifications:

• Bachelor’s degree or higher in Information Systems, Information Technology, Computer Science, or other related disciplines.
• Minimum 5 years of direct experience writing and submitting proposals to U.S. public sector clients, particularly federal and SLED agencies.
• Demonstrated success responding to RFPs from agencies such as DoD, GSA, HHS, DOE, state governments, municipalities, public universities, and K-12 school districts.
• Thorough understanding of proposal best practices, compliance requirements, and evaluation criteria for public sector contracts.
• Excellent written and verbal communication skills with strong attention to detail.
• Proficiency with MS Office Suite and content management software.
• Ability to handle multiple proposals simultaneously and work effectively under deadline pressure.

Preferred Qualifications:

• APMP Certification or equivalent.
• Experience with capture planning or business development for public sector contracts.
• Familiarity with procurement portals (e.g., Grants.gov, SAM.gov, state bid systems).