Female Office Admin

3 weeks ago


tiruchirappalli, India Kaarlo Training & HR Solutions Pvt. Ltd. Full time
We are seeking a highly organized and detailoriented Office Administrator to manage daytoday office operations support management and ensure a smooth and efficient workplace.
The ideal candidate will have excellent communication skills be proficient in office software and possess the ability to multitask in a fastpaced environment.
Requirements

Office Management:

  • Maintain office supplies inventory by checking stock and placing orders as needed.
  • Ensure the office is tidy organized and wellmaintained.
  • Coordinate with facility management on repairs renovations and other office needs.

Administrative Support:

  • Provide administrative support to management and other staff as needed.
  • Schedule meetings appointments and manage calendars.
  • Prepare edit and format documents presentations and reports.

Communication:

  • Answer and direct phone calls emails and other correspondence.
  • Serve as the point of contact for internal and external communications.
  • Greet and assist visitors ensuring they feel welcome and are directed appropriately.

Record Keeping:

  • Maintain and organize office files both physical and digital.
  • Manage and update databases records and filing systems.
  • Ensure compliance with company policies and legal regulations.

Financial Support:

  • Assist with basic bookkeeping tasks such as processing invoices expense reports and maintaining financial records.
  • Liaise with accounting departments to ensure timely payment and invoicing.

Event Coordination:

  • Plan and coordinate company events meetings and conferences.
  • Arrange travel and accommodations for staff as needed.

HR Support:

  • Assist with onboarding new employees including preparing materials and coordinating orientation sessions.
  • Maintain employee records and handle basic HR inquiries.

BenefitsCareer Growth
Record Keeping Financial Support Administrative Support Office Management
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