Bella Designs | Receptionist

Job Description: Facility Manager cum Receptionist

The Facility Manager cum Receptionist is a key role responsible for ensuring the smooth operation of office facilities while serving as the first point of contact for visitors and walk-ins. Reporting to the HR Manager, this position combines facility management with front-office responsibilities to maintain an efficient and welcoming workplace.

Key Responsibilities:

1. Facility Management

• Oversee office maintenance and cleanliness, coordinating with vendors and supervising office support staff.
• Ensure compliance with safety and health regulations.

2. Office Supplies and Utility Management

• Maintain inventory of office supplies, ensuring timely procurement.
• Track and coordinate payments for utilities to prevent service disruptions.

3. Reception and Visitor Management

• Greet visitors professionally and direct them to appropriate team members.
• Maintain visitor logs and handle incoming calls, emails, and messages efficiently.

4. Security and Emergency Handling

• Manage office security systems and ensure adherence to safety protocols.
• Act as the point of contact for facility-related emergencies and maintain action plans.

5. Administrative Support

• Assist the HR Manager in organizing events and preparing meeting rooms.
• Maintain accurate records of office activities and provide reports as needed.

Key Attributes:

• Professional demeanor with excellent communication skills.
• Proactive and detail-oriented approach to managing tasks.
• Strong organizational skills with the ability to multitask and collaborate effectively.

This role is ideal for a resourceful individual capable of managing operational tasks while creating a positive first impression for visitors and team members alike.