Indo European | Admin Operation Manager | new delhi
7 days ago
**Job Title:** Admin Manager
**Location:** Tilak Nagar
Position Overview
The Admin Manager is responsible for overseeing the day-to-day administrative functions of the office, ensuring smooth and efficient operations. This role includes managing office staff, supporting senior management, overseeing office supplies and equipment, handling schedules, and ensuring a productive work environment. The Admin Manager also plays a key role in streamlining office procedures and improving operational efficiency.
Key Responsibilities:
- **Office Management:**
- Supervise and manage office staff, including administrative assistants, clerks, and other support roles.
- Ensure the office environment is clean, safe, and conducive to productivity.
- Oversee the maintenance and upkeep of office equipment, furniture, and supplies.
- Manage the office budget, monitor expenses, and identify cost-saving opportunities.
- **Administrative Support:**
- Provide administrative assistance to senior management, including calendar management, meeting scheduling, travel arrangements, and correspondence.
- Coordinate and facilitate internal and external meetings, ensuring all logistics are in place.
- Manage office communications, including phone calls, emails, and mail distribution.
- Prepare and maintain important company documents, reports, and presentations.
- **Human Resources Support:**
- Assist in recruiting and onboarding new staff, ensuring a smooth transition into the company.
- Help manage payroll, employee benefits, and performance reviews.
- Support HR in maintaining employee records and handling workplace queries.
- **Operations Coordination:**
- Work with other departments to ensure effective workflow and interdepartmental coordination.
- Monitor and improve office processes to enhance efficiency.
- Develop and enforce office policies and procedures.
- **Vendor and Facility Management:**
- Oversee relationships with office vendors and service providers.
- Ensure office supplies are stocked and ordered in a timely manner.
- Negotiate contracts and manage vendor agreements to optimize services and costs.
- **Reporting and Documentation:**
- Maintain records of office expenses, work schedules, and other important documentation.
- Provide regular reports on office activities, expenses, and overall operations to senior management.
#### **Qualifications:**
- Bachelor’s degree in Business Administration, Management, or related field (or equivalent work experience).
- Minimum of 8 years in an administrative or managerial role, preferably in office management or operations.
- Strong organizational and multitasking abilities.
- Proficiency with office software (e.g., MS Office, Google Suite, project management tools).
- Excellent communication, interpersonal, and leadership skills.
- Ability to work independently and as part of a team.
- Knowledge of office management and HR best practices is a plus
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