Contract Engineer

JOB DESCRIPTION Job Role: Buyer Job Role ID: SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE Job Role Variant: Contracts Engineer Manager Job Position: Contracts Manager Job Position ID: Value Stream: Money, Materials & Compliance Job Family: Procurement & Contracts Sub-Job Family: Procurement & Contracts Grade/Level: Location: SECTION II: PURPOSE OF THE ROLE To support the end-to-end contract lifecycle execution i.e. pre and post-award management by understanding requirements, identifying pre qualified vendors, tender preparation, inviting bids, technical & commercial negotiation in line with RIL standards aligned to Procurement & Contracting (P&C) objectives and guidelines SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE Responsibilities Pre- Award Management - Assist Category / Contract Manager in sourcing of critical contracts by selection and evaluation of vendors; find target vendors based on brief of package, planning for assigned items as per the target timelines, and preparation of contracting plan in compliance with agreed terms and conditions - Support the thorough pre-qualification of vendors by specifying sourcing events, conducting technical validation with help from internal stakeholders - Develop Internal Cost Estimates as per defined procedures and processes - Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required - Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms - Participate in commercial negotiation meetings, negotiate and finalize price as per scope given - Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards - Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency - Ensure generation of Purchase Order (PO) as per established procedures & processes - Use the SAP system optimally to drive efficiency and cost optimization Post-Award Management - Set up Kick-Off Meeting (KOM) with internal stakeholders and vendors - Ensure timely expedition for mobilisation of resources as per contract requirements and attend periodic progress review meetings - Participate in vendor sites visits to ensure compliance with agreed contractual terms & conditions - Gather feedback from contractor, expediting team, and supplier to identify areas of improvements and implement resolutions as per plan - Implement change management processes effectively as per set guidelines, procedures and standards and seek approval for extension of time, and variation in quantity - Coordinate with internal stakeholders i.e., project engineers, plant engineers FC&A for resolution of issues as performance security payments, GST queries etc. - Review received claims and submit to Engineer In Charge (EIC), arrange various meetings, coordination for documentation as required to ensure timely settlement of claims - Identify possible areas of dispute amongst the vendors, contractor(s) take the necessary proactive measures as per the established procedures and guidelines Supplier Relationship - Engage with vendors on a regular basis to share organizational requirements and work on the identified constraints - Gather feedback from Engineer In-Charge (EIC) and supplier, analyse the feedback and share consolidated reports to Project Category Manager and respective Contracts Lead to ensure system of continuous improvement - Ensure vendor performance as per end-user needs, identify areas of improvements, and share recommendations with Contract Manager as per overall goals and objectives Policies, Processes and Procedures - Support the Contract Manager in creating the Procurement Strategy & supporting in execution of overall contracts plan - Conduct day-to-day contract activities and follow all relevant policies, processes, standard operating procedures and instructions so that contract work is carried out in a consistent and controlled manner - Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures SECTION IV: SUCCESS METRICS - Ordering of contracts within timeline & approved budget - Change Management within stipulated timelines - Claims Management - Major Ordering through ARC (Annual Rate Contracts) - Applicable for O&M Team only SECTION V: OPERATING NETWORK Internal: - P&C, Construction Managers, Project Management Team, FC&A,HR & IR, Engineering Teams, Legal External: - Vendors, Consultants SECTION VI: KNOWLEDGE AND COMPETENCIES Education Qualifications - Bachelor in Engineering or Technology (Mechanical) - Masters in Business Administration (Desirable) Experience - 1 to 3 years of experience in construction, operations, maintenance, exploration sites or similar field Functional / Behavioural competencies required to execute the role Functional Competencies - Techno-commercial acumen - Knowledge of Cost Estimation - Market Intelligence - Knowledge of working on platforms as SAP or equivalent - Legal understanding of contractual terms Behavioral Competencies NA SECTION VII: CAREER MOVEMENTS Feeder Roles: Graduate Engineer Trainee Possible Next Role Movement: Sr. Contracts Engineer