Team Lead/Assistant Manager, Meeting and Events

2 days ago

gurugram, India Cvent Full time

About the role:


The role involves assisting Cvent's Events team in managing logistics for both external (prospects/customers) and internal events hosted by Cvent. As a fast-paced and deadline-oriented position, it demands a highly motivated self-starter with exceptional attention to detail. The ability to rapidly acquire marketing-related skills is crucial for success. Quick learners will benefit from gaining knowledge about Cvent's products, industry, organization, and procedures, ensuring swift progress in this role.


What you will be doing:


Support in planning and executing 200+ events

•In-depth knowledge on virtual/live/hybrid event execution, planning and pre-postproduction

•Manage the logistics involved with the execution of event details such as researching and sourcing virtual event production vendors, negotiating contract terms, planning menus, and on-site logistics creativity

•Research & create Data base of venues & vendors both (US Market)

•Create daily reports for venues and Cvent Sales team to track attendance

•Create reports analyzing attendance and cost for seminars and other events

•Collect and review invoices and create draft budgets

•Coordinate with venues to ensure timely arrangement of logistics for seminars

•Support in organizing Cvent’s user conferences (Like Cvent Connect)

•Effectively meet deadlines established with the execution of a specific event while working within a matrixed and process heavy organization

•Handle logistics for India internal events


What you will need for this position:


•Project management, well versed with Events, Events-logistics, venue-sourcing, Onsite marketing registration

•Contracting, Event planner, managing team

•Event management + execution, international dealing

•Handle pressure, multi-tasking, passionate & very active

•Stakeholder management, road-mapping, budgeting, vendor negotiation/partnership management

•Managing mid-size/large seminars, events, conferences, event planning

•Must have worked on International events

•Worked with International stakeholders

•Attention to detail, deadline focus and ability to prioritize and execute multiple tasks

•Excellent communication skills

•Strong research skills

•Ability to work with cross-functional teams

•Knowledge of MS Excel, MS word and power point is required

•Hybrid shift

•Knowledge of Cvent tool is preferred

•Good knowledge about virtual/hybrid events, internal events specific to the organization, in- person events

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