Experience Event Strategist

3 days ago

hubballi, India beBeeEvents Full time

Senior Event Coordinator Job OpportunityWe're seeking an exceptional events coordinator who can plan and execute engaging experiences for our members and guests.The ideal candidate will be responsible for overseeing the entire event lifecycle, from conceptualization to execution, ensuring seamless delivery of our flagship programs, monthly engagements, member mixers, leadership series, investor connects, masterclasses, and major annual conferences.Event Planning & Execution:Develop and implement event strategies that align with our organization's objectives.Liaise with vendors, production teams, performers, and service providers to ensure high-quality event experiences.Stakeholder & Member Engagement:Cultivate strong relationships with our team, charter members, and committee chairs to effectively coordinate events.Foster a culture of collaboration and open communication among all stakeholders.Program & Operations Management:Oversee registrations, RSVPs, attendee communication, and on-ground event operations.Maintain operational SOPs, timelines, and processes for consistent execution quality.Budgeting & Financial Oversight:Manage event budgets, negotiate vendor contracts, and ensure cost efficiency.Track expenses, vendor invoices, and payment schedules with financial discipline.Marketing & Communications:Collaborate with our marketing team to drive event promotions and outreach.Ensure brand consistency across event creatives, backdrops, standees, and collateral.Post-Event Documentation & Reporting:Capture learnings and prepare event summary reports.Coordinate for photography, videography, and media coverage.Maintain event records and data for future planning and analysis.

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