Front Office Coordinator

2 weeks ago

jaipur district, India The Kulish School Full time

Key Responsibilities:

Front Desk & Visitor Management

  • Greet and manage all visitors, ensuring proper sign-in and guidance.
  • Conduct school tours for prospective parents and students when required.
  • Ensure cleanliness and presentability of the reception area.
  • Arrange refreshments (coffee, water, etc.) for guests and staff at the reception.

Security & Attendance

  • Monitor staff in/out movement and report late arrivals.
  • Maintain records of daily attendance and share reports as needed.

Parent & Public Communication

  • Handle phone and in-person inquiries from parents and visitors.
  • Coordinate parent communications, including scheduling appointments with teachers or school leadership.

Logistics & Distribution

  • Coordinate the distribution of school uniforms and books to students.
  • Manage interactions with vendors for supplies and services.
  • Assist with student transport coordination (pick-up/drop logistics, communication with transport staff, etc.).

Administrative Support

  • Manage and organize school-related emails and correspondence.
  • Maintain and update student/staff data records as needed.
  • Schedule and manage appointments and meetings for the school office.

ERP & Systems

  • Support data entry and reporting using the school’s ERP system.
  • Ensure accuracy and timeliness of updates in ERP modules relevant to office functions.

Student Engagement

  • Engage newly admitted students (especially young children) with games or activities during waiting periods.

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