Program Associate

Position SummaryThe role reports to the Lead Finance and Admin. It requires working with the leadership and other teams of CEGIS and managing administrative tasks like office management, vendor management, travel bookings, organizing events/workshops and internal meetings, and coordinating with the CEO's office. Provide logistics support to the teams for field visits. Supporting People and Culture team for organizing internal events, coordination with finance team for expense management.Role and ResponsibilitiesGeneral Administration WorkPlan and coordinate administrative procedures and systems and devise ways to streamline processesEnsure the smooth and adequate flow of information within the company to facilitate other business operationsResponsible for day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment (Printers, papers, workstations, stationary, water dispenser, Tea), purchasing office supplies, furniture, and office equipment for staff.Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraintsMonitor costs and expenses to assist in budget preparationIdentify vendors and manage contracts across multiple cities where CEGIS operatesConduct regular monitor checks for the housekeeping staffSupport managers and employees through a variety of tasks related to organization and communication.Effective management of all activities related to travel, stay, and logistics to ensure all arrangements needs are met at the least cost.Overseeing the logistics and administration requirements of CEGIS State TeamsPlanning, scheduling, and facilitating office events, including meetings, conferences, interviews, orientations, workshops, seminars, and training sessions. (in-person & virtual)Maintain log registers and a contact diary at the central and state levelPeople and Culture and Finance Operations SupportPre-joining support for new joiners like -- relocation & accommodation/travel arrangementsPlanning & coordination of On-boarding and orientation of new joiners with internal teams and managing exit formalitiesNew office space set up/coordination with vendors and internal teamsDay-to-day management of operational issues related to IT/admin/logisticInternal coordination with teams for meetings/ reviewCheck all the expense bills raised by employeesDesired Skills1-3 years of experience in relevant work experienceBachelors degree in business administration, management, or a relatedExceptional time, task, and resource management skillsStrong problem solving, critical thinking, and verbal and written communication skills.Proficiency with computers, especially MS OfficeAbility to plan for and keep track of multiple projects and deadlinesFamiliarity with budget planning and enforcement, human resources, and customer service proceduresProficient in MS OfficeLocation and CompensationLocation: The role will be based out of  Bangalore. Travel to other states may be required.Remuneration will be competitive with Indian philanthropy and social sector pay scales and will depend on the candidates experience levels.Interested candidates are requested to submit their applications by clicking the apply button belowNote: CEGIS has zero tolerance for sexual harassment. We therefore expect each applicant to self-declare related to the same. CEGIS could, if required, initiate a prevention of sexual harassment-based background verification. If an applicant is reported for misconduct, appropriate action that may include employment termination would be taken. Please complete the details for self-declaration on the application form.Pre-reads for the application process:Please go through the following materials before sending in your application:Concept note on CEGISA glimpse into life at CEGIS - CEGIS Retreat 2024CEGIS Snapshot Podcast episodes with Prof. Karthik Muralidharan one each on education and healthcare in India.You are also encouraged to read more of Prof. Karthik Muralidharans work here and through his book Accelerating Indias Development: A State-Led Roadmap for Indias Development.