Administrative Specialist

We are looking for a bright and resourceful candidate for our Administration team based out of the firm’s office in Hyderabad, India. The candidate will be the point of contact for Housekeeping and office upkeep-related requests and handle Pest Control, Horticulture, Sports equipment maintenance, etc., activities.

WHAT YOU WILL DO DAY-TO-DAY:

You will be expected to be open to working in shifts as per business requirements, and the weekly offs will be provided as per the business need, i.e., not necessarily on Saturday and Sunday. You will be responsible for maintaining and upkeep of the interiors, exteriors of our office facilities, managing stock of housekeeping supplies, cleaning materials, linen, implementing housekeeping systems and procedures, assisting the Purchase Department in selecting suppliers for items related to Housekeeping, Horticulture, Pest Management etc., stocking and managing Sports equipment, managing the recreation zones (Gym, Play room, Resting rooms, Doctors room etc.), ensure housekeeping operations are staffed and run efficiently, Horticulture, indoor plants and flower arrangements, Pest control, to include daily scheduled, periodic audits and targeted measures, effective inventory management and request handling, effective support for in-house events, support for Green initiatives and CSR requests, vendor management, to include indenting, monitoring of service quality, regular meetings, renewals, billing and payments, people management to include EHS, rewards, timely remuneration, training activities for skill gaps, compliance to regulatory and statutory requirements, entering into fresh Annual Maintenance Contracts / Renewing Annual Maintenance Contracts within the specified timelines. You will also be responsible for budgetary analysis and creation of the budget, headcount projections, vendor lifecycle and performance management, professional upgradation of team members, goals identification, articulation, assignment, monitoring and evaluation, automation, and scaling up for projected requirements.

WHO WE ARE LOOKING FOR:

The ideal candidate should hold –

Basic qualifications:

*A degree only in Hospitality or Hotel Management with specialization in Housekeeping with at least 6 to 11 years of total experience in housekeeping services in large or mid-size organizations

4 to 5 years’ experience directly related to the handling of the responsibilities mentioned in the sections below, primarily taking care of housekeeping services, horticulture, and pest control required in a corporate environment

*Good communication skills and should know to speak, read, and write English, Hindi, and preferably also speak Telugu

*People management skills to build an effective team with correct assignment of responsibilities, training interventions, mentoring, and necessary supervision

*Process orientation towards constantly looking at reducing routines to processes and their effective documentation

*Operational excellence towards understanding the fundamental aspects so that effective interventions are created for implementation

*Domain expertise related to areas of responsibilities and a demonstrated inclination to remain updated on the emerging trends

*The ability to effectively mine operational data, create effective reports, dashboards, and trend analysis, and implement an effective dissemination plan for these for reporting and analytics purposes

*The ability to understand, monitor, and report budget utilization

*Demonstrated aptitude for identifying opportunities for continuous improvement, their conversion into projects, and effective implementation

*A resolution approach based on innovation

Preferred qualifications:

Work experience in large or mid-size MNCs and five-star hotels