Procurement Manager

Position Overview:

The Manager – Procurement (Europe) will lead procurement activities for European business units, focusing on end-to-end RFP management, strategic sourcing, and vendor relationship management.

This role requires deep expertise in RFP processes, supplier negotiations, and contract management, ensuring compliance with European procurement standards and XBP’s global policies.

The individual will act as a strategic partner to European business stakeholders, supporting initiatives that enhance operational excellence and deliver cost savings.

Workplace Type – Work From Office

Job Description:

A. RFP Management (Core Responsibility)

• Lead end-to-end RFP processes for European procurement projects, from requirements gathering to award finalization.
• Draft RFP documents, including Scope of Work (SOW), Service Level Agreements (SLAs), evaluation criteria, and pricing templates.
• Manage stakeholder alignment to define specifications and evaluation frameworks.
• Coordinate with cross-functional teams including Legal, Finance, and IT to ensure compliance and risk mitigation.
• Develop bid evaluation models and conduct supplier scoring, ensuring transparency and fairness.
• Drive competitive sourcing strategies to achieve best value outcomes.

B. Strategic Sourcing & Category Management

• Develop and execute sourcing strategies for key European spend categories such as:

o IT hardware & software

o Telecom & network services

o Facilities & real estate services

o Professional & managed services

o Corporate indirect procurement (travel, marketing, etc.)

• Conduct spend analysis to identify cost optimization opportunities and supplier consolidation initiatives.
• Build long-term category plans aligned with business objectives.

C. Vendor Governance

• Identify, qualify, and onboard strategic suppliers in Europe.
• Negotiate Master Service Agreements (MSAs), contracts, and SLAs to secure favorable commercial and operational terms.
• Establish vendor performance scorecards and track supplier performance against KPIs.
• Address vendor escalations and implement corrective action plans when required.

D. Operational Excellence

• Oversee the PO-to-invoice process ensuring compliance with internal controls and audit requirements.
• Maintain accurate procurement data in ERP and sourcing platforms.
• Champion digital procurement automation tools for process standardization.
• Provide regular reports and dashboards to global leadership on procurement metrics.

• 4. Required Qualifications

Education

• Bachelor's degree in Supply Chain, Procurement, or Business Administration. MBA preferred.
• Experience
• 8–10 years of progressive procurement experience, with minimum 5 years managing RFPs and strategic sourcing for European markets.
• Domain Knowledge
• Strong understanding of European procurement regulations, GDPR, VAT, and local compliance standards.
• Tools Expertise
• Hands-on experience with ERP systems (SAP/Oracle/MS Dynamics) and e-sourcing/RFP tools (Ariba, Coupa, Jaggaer).
• Certifications
• CIPS, CPSM, or equivalent highly preferred.
• Language Skills
• Fluent English is required; knowledge of French or German is an advantage.

5. Key Skills & Competencies

• RFP Excellence – Ability to design, manage, and execute complex RFP processes end-to-end.
• Strategic Negotiation – Proven track record of achieving commercial and operational excellence through vendor negotiations.
• Analytical Thinking – Strong ability to analyze spend data and develop actionable sourcing strategies.
• Cross-Cultural Collaboration – Comfortable working with diverse European stakeholders.
• Leadership & Mentoring – Capability to guide junior procurement team members in Pune and Europe.
• Compliance Mindset – Strong adherence to internal and external procurement policies.

What We Offer

• Competitive salary and performance-based bonuses.
• Health and wellness benefits.
• Opportunity to work in a dynamic and fast-growing environment with a focus on innovation and excellence.

Diversity

We firmly believe that every person should have the same opportunities, regardless of age, sex, religion, culture, beliefs, or disability status. We are committed to a workplace that reflects and supports diverse individual backgrounds, and perspectives. We want to ensure that we provide an environment that is comfortable and welcoming for everyone, so we can embrace and learn from each other's differences.

EEOC

We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/sex, marital status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristics