Project Coordination Specialist Alternative Title

1 week ago

solapur, India beBeeProject Full time

Job Summary:We are seeking a highly organized and proactive professional to manage projects and collaborate with clients.About the Role:The ideal candidate will directly manage client relationships, coordinate internal teams, plan project timelines, and ensure deliverables meet expectations.Key Responsibilities:Client ManagementAct as the main point of contact for clients ensuring clarity, alignment, and smooth communication.Understand client requirements thoroughly, including guidelines, formats, and expected deliverables.Manage approvals, feedback cycles, and frequent project updates with clients.Internal ManagementBreak down project briefs into well-defined tasks and assign them to designers, copywriters, editors, and project teams.Ensure internal teams have complete clarity on requirements, instructions, and timelines.Continuously follow up with teams to ensure tasks are progressing as planned.Timeline & Delivery ManagementCreate, monitor, and manage detailed timelines for every deliverable.Communicate delivery plans to both the internal team and clients.Track daily progress, ensure on-time submissions, and highlight any risks or delays in advance.Costing & DocumentationPrepare costing sheets, budget breakdowns, and project proposals for deliverables.Maintain trackers, status sheets, and complete project documentation for seamless reporting.Ensure all records are up-to-date, error-free, and aligned with client requirements.Quality & ProcessReview internal outputs (design/content) to ensure they match client guidelines before submission.Maintain smooth revision cycles and structured feedback loops.Suggest and implement process improvements to increase team efficiency and delivery quality.Requirements:Bachelor's degree in Business Administration, Marketing, Project Management, or related field.1–2 years of experience in project coordination or client servicing.Agency background is strongly preferred due to exposure to multi-team coordination.Excellent communication, stakeholder-handling, and interpersonal skills.Strong multitasking ability with great attention to detail.Proficient in Google Sheets/Excel and project tracking tools.Ability to manage tight deadlines and deliver high-quality output consistently.A strong sense of ownership, accountability, and problem-solving approach.

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