Finance Manager

Job Description:

Accounting Process/Policies/Procedure

-Ensuring adequate controls are in place i.e. Policies, Procedure , Process & Guiding team on entire financial discipline

-Scrutinizing , Controlling & Authorization of Direct & Indirect Expenses

-Keep vigilance about Indirect exp's and monitoring costs regularly with budgeted costs and reduce it wherever possible

-Supervising & guiding team on all financial related issues

-Ensuring Team follow below SOP with every event

a) JOB code is created for every event

b) Client PO/Advances to be received before an event (without PO/agreement/Advances execution of an event will be only at director's discretion )

c) Ensuring pre event related pay outs are planned in advance so that cash flow can be managed efficiently or funds can be arranged accordingly

-Evaluating Vendor advances & cash advance requests based on criticality /type of supplier/type of service etc

-Checking Daybook and ensuring that entries that are passed by team are accurate and as per accounting & audit standards

-Weekly meeting with finance team on internal challenges if any , delay's on deliverables , closures, procedures, etc

SALES/P&L Accounts/Imprest

SALES INVOICES

-Checking Estimate /Cost Sheets before raising invoices and ensuring calculations are error free

Aggressive follow up on Pending invoices that are more than 7 Days old

-If the supporting's are to be provided along with invoice ensuring that ,they are error proof and also validated by CS /Finance Lead before submitting to Client

POST P&L accounts

-Ensuring post P&L account are submitted with 100% hard copies of the bills and duly signed by HOD/CS/Ops head

-Providing Pending Post P&L accounts list that are more than 7 days old

-Verifying Itemised post P&L account with actual bills and highlighting non profit making items

-Ensuring that below 30% Gross profits events are scrutinised and accepted only after explanation and director's approval's

-Preparing weekly statement of missing bills as per the P&L account & follow up till they submit it

Cash Statements /Imprest

-Monthly Employees Advance ageing highlighting long pending advances to Mgmt. before releasing their salaries

-Ensuring all cash statements are duly signed by CS/Ops/HOD and matching with Post P&L account

-Ensuring all cash statements amounts are cross checked with physical bills and informing and dis allowing expenses of missing bills

Journal/Accounts Receivable /Accounts Payables

Journal /Purchase

-Ensuring all purchase bills are accounted on time & bills are as per accounting & audit standards and duly approved by CS/Ops Head

-Ensuring to take maximum benefit of GST input by following up for pending vendor bills and accounting before GST payment

-Ensuring team does appropriate filing of all documents and same are ready available as and when -Mgmt./Govt agency require it

Client Receivables

-Over due Receivables remainder mails / discussion with Team/Directly follow up with Client, whichever is necessary.

-Escalation meeting's with Directors on Critical collections if the dues are more than agreed credit period

Vendors Payments

-Ensuring that Vendors are paid on timely basis after receiving of full monies and post P&L account

-Creditors ageing Report - planning pay-outs , sitting with team on Debit balances, ensuring expenses are booked timely by finance team

MIS/Budgets

-Weekly Business Report & cash flow statement update

-Monthly P&L account - Indicating Sales ,Expense, Profits & Leader board

-Client wise Billing /Profits - Monthly/Quarterly/Half yearly /Annually

-Budgeted vs actual variance reports- Monthly/Quarterly/Half yearly /Annually

-Budgeted P&L with detailed expenses (For New Financial year )

-Finalisation of Books of account with all respect and ensuring full support during closure of the Books

-Any other MIS reports that needed as per Mgmt. requirement

Statutory Compliances/Auditing

Taxes : TDS / GST

Ensuring all TDS entries and deductions entries passed by Team are error free and under appropriate section

Ensuring monthly TDS liability branch is calculated on time and send it HO for payment

Ensuring GST inputs are taken at Maximum extent to reduce the monthly liability

Ensuring money reserved for GST payment and Taxes are paid before due date

Guiding Business /Ops Team on GST and other Taxes guidelines and ensuring that no financial losses occur while submitting estimates /cost sheets to Clients

26AS Reconciliation & speaking to Clients in case of mis match

Auditing

Internal Audits- Co -ordination with Auditors & extending help and solving queries raised by auditors

Minimising audit queries over the time and putting process to reduce it

Statutory Audits - necessary support to HO team during the audit

Payroll - Ensuring 100% investments proofs are provided by Branch employees before releasing Feb & March Salaries

Others

Petty Cash Mgmt. /Physical Cash Verification

15CA/CB and other co-ordination for intl Payments

Vendor Registration if any

Keeping check on other compliances like shop & establishment , PT or any other local govt renewal/norms

Ensuring asset insurance / health policy is renewed on time

Inter Branch Reconciliations

Vetting through Clients Contracts /Agreements etc

Office Management /Attendance /Administration /HR related work

Credit Card Reconciliation of Directors and notifying them on missing bills

• Any other Reports/Work as and when assigned by HOD