Senior Operations Coordinator

1 week ago

vadodara, India beBeeOperational Full time

Job Opportunity: Senior Operations SpecialistAbout Us: We're a leading remote work solutions company, dedicated to helping businesses build efficient remote teams. Our focus is on delivering exceptional results while contributing positively to our clients, people, and the planet.Key Areas of Focus:Selectively recruiting top industry professionalsDelivering in-depth training for peak performanceOffering superior account management for seamless operationsWe're seeking a Virtual Assistant with experience in Executive Assistance to provide administrative support to US-based businesses. This multifaceted role involves managing operational and back-office tasks. Effective communication skills are essential as you'll often serve as the main point of contact, managing correspondence and addressing inquiries.Responsibilities:Administrative Support: Manage executives' schedules, handle emails and messages, prepare documents, reports, and presentations.Excel and MIS Reporting: Utilize advanced Excel skills to generate insightful MIS reports, prepare spreadsheets, and dashboards providing key stakeholders with accurate data-driven insights.Handle Business Operations: Drive seamless business operations by overseeing and optimizing key processes, fostering cross-functional collaboration, and implementing efficiency-enhancing initiatives.Project Management: Oversee project planning, execution, and tracking to ensure timely delivery and alignment with business goals; coordinate cross-functional teams, manage project timelines, and mitigate risks.Data Management: Perform accurate data entry, maintain organized records, and manage file systems to ensure easy retrieval and secure storage of important information.Research: Conduct online research to gather relevant data and information and prepare summaries and reports to support decision-making.Vendor Management: Manage communication, documents, and invoices; process and track orders and take care of compliance and vendor contracts.Qualifications: Minimum 3 years of full-time corporate work experience, exceptional written and verbal communication skills, bachelor's/master's degree, advanced proficiency in Excel/Google Sheets, excellent time management and organizational abilities, demonstrated ability to identify and resolve issues proactively, and a team player who can collaborate effectively with colleagues at all levels.Logistical Requirements: Quiet and brightly illuminated work environment, laptop with minimum 8GB RAM, I5 8th gen processor, 720P webcam and headset, reliable ISP with a minimum speed of 100 Mbps, and smartphone.

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