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Admin Manager

2 months ago

pune, India CCTECH Full time
Job Description
We seek an experienced admin manager to lead our administrative functions. You will oversee infrastructure and facility management, infrastructure expansion, IT infrastructure management, procurement, and administrative support to various business functions. 
Responsibility Areas:
  • Facility Management: Responsibility for office administration, maintenance, and upkeep of facilities, ensuring a safe and productive work environment.
  • Managing housekeeping staff and making sure of the cleanliness and timely maintenance of office premises and equipment.
  • Managing office facilities including (water, tea, coffee, and related pantry facilities).
  • Managing IT infrastructure facility including internet connectivity, and computer hardware.
  • Management of the storage room and its tidiness.
  • Management of desk allocation to employees.
  • Management of appropriate cooling of office premises.
  • Managing office supplies and maintaining optimum office inventory.
  • Management of asset allocation to employees, its records, and hand-over.
  • Facility management during guest visits and various organization events.
  • Managing office premise security (entry-exit, timely opening, and closing of the office, access to key office areas).
  • Manage and coordinate all activities related to office building (rent and electricity bill payment, agreement renewal, common facilities).
  • Support to HR function: Providing facility admin support for HR function  
  • Assist in the onboarding and off-boarding process for employees.
  • Manage employee records and ensure compliance with HR policies.
  • Coordinate with HR for employee engagement activities.
  • Vendor management: Ensuring smooth operations of various facility vendors
  • Maintain relationships with various facility suppliers and vendors (Housekeeping, pantry services, electricity, equipment maintenance, etc.)
  • Negotiate contracts and ensure timely delivery of goods and services.
  • Monitor vendor performance and address any issues.
  • Financial administration: Ensure optimum utilization of office administration budget
  • Oversee office expenses and budget management and optimization.
  • Process admin and operations related invoices and manage petty cash.
  • Ensure accurate record-keeping for financial transactions.
  • Documentation & record keeping: 
  • Maintaining accurate and up-to-date records and documents related to admin and operations.
  • Handling correspondence, filing systems, and data management.
  • Admin & operations processes: Lead the adoption of IT tools and digital transformation initiatives to streamline operational processes and enhance efficiency.
  • Infrastructure Expansion: Plan and execute infrastructure expansion projects, including office setup, renovations, and relocations.
  • Travel & Visa: Manage travel arrangements, visa processing, and logistics for employees and visitors.

Requirements
  • Qualification: Graduate with a minimum of 4-5 years of experience in IT organization admin/facility.
  • Retired Defense Personnel: We welcome applications from retired defense personnel with relevant experience.
  • Desired skills and requirements:
  • Attention to the detailing
  • Very high integrity / morals
  • Willingness to go on the ground and do / get the work done
  • High level of ownership
  • OK with the local travel if needed
  • Passionate about admin role
  • Great with people management
  • Great in negotiation

BenefitsWhat We Offer:
  • Opportunity to work with a dynamic and innovative IT organization
  • Collaborative and supportive work environment
  • Professional growth and development opportunities

Requirements
Requirements : Good understanding of different marketing techniques Familiarity with marketing applications (e.g. CRM tools, Online analytics and Google AdWords) Passion for the marketing industry and its best practices Excellent verbal and written communication skills Skills : Written & oral communication, Objection Handling, Pitching Value Proposition, Good to have the valve industry, HVAC knowledge Qualifications : Bachelor’s degree in Mechanical or related discipline, BBA/MBA in Marketing A self-motivated and extrovert individual with a strong work ethic and a desire for continuous learning