Clinisupplies | Company Secretary | indore

3 weeks ago

indore, India Clinisupplies Full time

Clinisupplies India Pvt Limited (CSIPL) is a wholly-owned subsidiary of Clinisupplies Ltd, UK. CSIPL operates a state-of-the-art manufacturing plant located in Kunigal, near Bangalore, Karnataka, ensuring localised production to meet demands effectively. Additionally, CSIPL has established two corporate offices to support its operations across India: one in Bangalore, Karnataka, and another in Indore, Madhya Pradesh.


Role summary

The Company Secretary will act as a key advisor to the Board of Directors and senior management on corporate governance and regulatory compliance matters. This role involves ensuring that the company adheres to statutory and regulatory requirements, maintains high standards of corporate governance, and facilitates effective communication between the Board, management and stakeholders. This role is based from our Indore office.


Why join us?

•Opportunity to work closely with the leadership team and shape corporate governance

•Be part of a dynamic, high-growth organisation with a commitment to professional development

•Competitive compensation, benefits, and a supportive work environment


Key Responsibilities

The following provides an indication of the key responsibilities involved in this role but is not intended to be an exhaustive list of all the duties that you may be required to do


1.Governance and Board Support

  • Ensure compliance with corporate governance regulations and legal requirements
  • Organize and prepare agendas and papers for Board meetings, committees, and annual general meetings (AGMs)
  • Take accurate minutes, record actions and decisions, and ensure follow-up on Board actions
  • Advise the Board on best practices in governance, regulatory matters, and potential risks
  • Manage Board evaluations, succession planning, and training

2.Compliance and Regulatory Filings

  • Ensure timely and accurate filing of annual reports, financial statements, and other statutory returns with regulatory authorities (e.g., Companies House, SEBI, ROC and RBI)
  • Keep up to date with legal, regulatory, and corporate governance developments
  • Ensure the company complies with its Articles of Association and memorandum
  • Maintain the company’s statutory registers and records, such as the Register of Members, Directors, and Secretaries

3.Stakeholder Communication

  • Act as a primary point of contact between the Board and stakeholders, including shareholders, regulators, and investors
  • Oversee communication with shareholders, ensuring proper dissemination of information, particularly around AGMs, financial results, and other major announcements
  • Manage shareholder queries and grievances and ensure shareholder rights are protected

4.Risk Management and Compliance Monitoring

  • Support the risk management framework, identifying and addressing potential governance and regulatory risks
  • Develop and implement internal compliance policies and practices, ensuring adherence across departments
  • Conduct internal audits and monitor compliance with legal requirements and industry standards

5.Corporate Record-Keeping and Documentation

  • Maintain accurate and up-to-date corporate documentation, including meeting minutes, resolutions, and board decisions
  • Keep track of legal documents, property deeds, contracts, and other company assets
  • Manage legal documentation related to mergers, acquisitions, or joint ventures

6.Advisory Role

  • Provide support and guidance to the Board, executive management, and company employees on corporate governance and compliance matters
  • Assist in implementing best practices and promoting a culture of good governance across the organisation


Experienced Required

  • Bachelor’s degree in law, finance, business administration, or a related field. Professional certification as a Company Secretary (CS) is essential
  • Experience in a similar role, preferably within a listed company or regulated industry

•Skills:

  • Strong understanding of corporate law, governance practices, and regulatory requirements
  • Excellent communication, organization, and interpersonal skills
  • Detail-oriented with the ability to handle confidential and sensitive information
  • Proficient in record-keeping and documentation
  • Ability to work independently, manage multiple tasks, and prioritise effectively
  • Knowledge of corporate finance, financial reporting, and shareholder relations


Key Attributes:

  • Integrity: High ethical standards, with a commitment to transparency and integrity in all dealings
  • Analytical Skills: Ability to assess risk, identify compliance issues, and offer solutions
  • Proactive: Initiative in staying updated on changing laws and regulations
  • Adaptable: Ability to work in a dynamic environment and adapt to new requirements


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