FIC PA Utility

1 week ago

Mumbai, Maharashtra, India Deutsche Bank Full time
Job Description

FIC PA Utility - EU Coverage Administrative Support

Position Overview

Job Title - FIC PA Utility - EU Coverage Administrative Support

Location - Mumbai, India

Role Description

The Administrative support role provides the core support that facilitates the working of the business. The remit includes office administration and business management support.

The Administrator deals with the more complex administrative needs of the business area, although they may in addition undertake some of the core day to day support duties undertaken by the Administrative Assistant and / or be a point of escalation for the Administrative Assistant. The Administrator's responsibilities follow less of a routine and established path to achieve resolution. The tasks required of the Administrator are often bespoke due to the tasks being linked to an isolated need in order to further a business initiative (e.g, discovery of and gathering relevant material from disparate sources, collating salient information and, with business direction, organizing it into a cohesive presentation format.) The Administrator will be able to handle escalations from Administrative Assistants in order to share knowledge and remedy complicated administrative matters. Administrators will be in contact with other Administration Profession members and areas of the Bank that support their business area.

What we'll offer you

As part of our flexible scheme, here are just some of the benefits that you'll enjoy.

- Best in class leave policy.
- Gender neutral parental leaves
- 100% reimbursement under childcare assistance benefit (gender neutral)
- Sponsorship for Industry relevant certifications and education
- Employee Assistance Program for you and your family members
- Comprehensive Hospitalization Insurance for you and your dependents
- Accident and Term life Insurance
- Complementary Health screening for 35 yrs. and above

Your key responsibilities

- Employee expense management for the Offshore team(Concur Expense)
- Travel management for key senior staff of the business (includes all bookings, managing expenses, claims, etc)
- For travel, perdiem tracking and issuance for the team & Co-ordination with vendor for the FX delivery & verification of Invoices. Also, assistance in booking where required.
- Assisting local team with booking of meeting rooms locally and onshore regions for Video Conference meetings.
- Facilitating business conferences, seminars, meetings, corporate functions and entertainment events
- Access Management - Regular recertification of restricted area reports and implementing the private side staff cleansing process.
- Bespoke tasks - Booking meeting rooms, scheduling interviews, assigning desk phone extensions, handling correspondence, tracking staff engagement budgets, updating mailing lists, creating surveys, raising IT tickets for voice recording, initiate leavers control etc.
- Raising required infrastructure access for new joiners for Mumbai team
- Mumbai team support for IT and Infra assets issuance / issue resolution and inventory maintenance
- Creating ticket for new cost center creation, blocking unused cost centres, renaming/modification of the cost centres and balance/assets transfer from cost center.
- Changing ownership, extending validity of, or deleting Generic IDs.
- For Mumbai team, Interviews setup for new joiners which includes the coordination with the panelists and the external candidates and blocking their calendar's.
- For Mumbai grads/intern hiring, providing logistical support for all team travels, blocking of conference rooms for HR/mentor session with grads/interns, buddy/interview calls set-up.

Your skills and experience

- People skills to connect and co-ordinate with everyone.
- Result oriented and proactive.
- Composure Under Pressure.
- Ability to multitask and priorities tasks.
- Excellent time management skills.
- Well-developed organizational skills.
- Attention to detail.
- Great verbal and written communication skills.
- Basic MS Office knowledge required - excel, word, PowerPoint.

How we'll support you

- Training and development to help you excel in your career.
- Coaching and support from experts in your team
- A culture of continuous learning to aid progression.
- A range of flexible benefits that you can tailor to suit your needs.

About us and our teams

Please visit our company website for further information:

We strive for a in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
We welcome applications from all people and promote a positive, fair and inclusive work environment.

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