Finance and procurement Operation manager

Job Description

Purpose of the Role:u00A0

This is an opportunity to manage financial operations for Tech@Lilly - Hyderabad team.u00A0

As you aspire to do big things in your career, you will bring curiosity, creativity, professional maturity, and high learning agility. You will demonstrate a strong commitment and care for getting every detail right, you will communicate clearly and succinctly, and be a natural planner and driver. You will be working closely with multiple stakeholders to manage contingent workers, purchase orders, invoices and other activities for smooth financial operations.u00A0

The project work includes planning and coordinating with finance managers, tech leaders and site finance and procurement teams. You will be responsible for ensuring u2013

-u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0Partnering with Tech leaders and vendors to get contingent worker support as per business needs

-u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0Tracking lifecycle of a contingent workeru00A0

-u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0Creating POs as needed by business

-u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0Creating invoices for vendors services

-u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0Managing vendorsu00A0

-u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0Support monthly financial operations for some business areas

-u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0u00A0Compliance with Lillyu2019s policies for all tasks

Key Criteria:u00A0We are looking for an experienced person who has demonstrated independent and proactive ownership in taking end-to-end accountability from conceptualizing, planning, preparation, disciplined execution and monitoring book of work, tasks and activities with minimal oversight is proactive and thought provoking in engaging with strong learning mindset and agility in building and developing on new ideas and skills without being asked has the right attitude and mindset to positively surprise and delight the stakeholders with tangible outcomes and experiences has the right can-do will-do calm mindset and patience to effectively deal with ambiguities, unknowns and complexities to deliver strongly is purposeful in challenging the status quo and naturally collaborative to partner effectively and robustly with the different parties excellent at managing stakeholder expectations with proactive and persuasive communication with no gap ability to understand problems and attending to them with high sense of urgency, ownership until resolution.u00A0u00A0

Responsibilities:

Vendor and Contingent worker Management -u00A0

- Assist and support Tech@Lilly Hyderabad leaders in managing contingent workers
- Work closely with vendors to source profiles as per skill requirements stated by the business
- Track contingent worker through his/her life cycle in Lilly and ensure onboarding and offboarding as per Lilly policies
- Partner with site procurement and Tech operations and strategy leader to manage the vendor relationships
- Track metrics to measure vendor performance
- Partner with site IT for onboarding in Lilly
- Maintain detailed records of contingent worker u2013 start date, end date, cost centre, manager etc
- Actively plan and think of automation opportunities to remove manual tasks

Procurement -u00A0

- Create Purchase orders (PO) and invoices as needed by the business
- Track PO usage and report monthly run rates
- Actively forecast PO usage and top-up POs as needed to ensure business continuity
- Learn Lillyu2019s procurement policies
- Ensure compliance to Lillyu2019s policies and procedures
- Maintain detailed records of PO usageu00A0
- Process invoices on time
- Ensure compliance of vendors to agreed upon MSA termsu00A0
- Review, track and report payments made to vendorsu00A0
- Forecast PO budgets based on historical usage to create new POs for next financial year
- Maintain open POs for vendors providing food / transport / other goodies services for tech team
- Actively plan and think of automation opportunities to remove manual tasks

Qualifications:

u00B7u00A0u00A0u00A0u00A0u00A0u00A0u00A03+ years of Bachelors degree with 5 years of experience in a matrix organization in procurement and financial operations

Must haves:

- Administrative and management skills
- Strong quantitative skills
- Thoroughness and attention to detail
- Ability to manage multiple projects and deadlines simultaneously
- Capacity to read and comprehend large amounts of information quickly
- Confidentiality and discretion
- Excellent oral & written communication skillsu00A0
- Ability to deal with ambiguity
- Experience in managing and working with senior level stakeholders
- Ability to collaborate with multiple teams
- Ability to network and work in a matrix organizationu00A0
- Strong knowledge of MS excel
- Exposure to SAP systems for financial management
- Process-driven
- Critical thinking

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form () for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lillyu00A0does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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