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Purchase Executive

4 weeks ago


Vadodara, India Ishan Technologies Full time

Job Summary:

We are seeking a detail-oriented and proactive Purchase Executive to manage the end-to-end procurement process with a focus on order tracking, supplier coordination, and material follow-up. The ideal candidate will ensure timely procurement and delivery of materials to support uninterrupted production operations.

Key Responsibilities:

- Purchase Order Management:
- Issue and managePOI (Purchase Order Indent) based on approvedMR (Material Requisition)
- Verify order details including pricing, quantity, and delivery timelines.
- Obtain order confirmations from suppliers and ensure alignment with internal requirements.
- Order Tracking:
- Monitor and track all purchase orders through various stages (from placement to delivery).
- Maintain a real-time tracking system for visibility of order status.
- Proactively follow up with suppliers to ensure timely dispatch and delivery.
- Material Follow-Up
- Communicate regularly with vendors to track material movement and expected delivery dates.
- Coordinate with Technical Team for Material Inward.
- Address and resolve delivery delays, shortages, or damages with vendors.
- Documentation G System Updates
- Maintain accurate procurement recordsincluding POs, deliverynotes, invoices, and Material Inward records.
- Update procurement systems/ Portal with timely filling of Docket details, and Status on Open Purchase Order History.
- Reporting
- Generate daily, weekly, and monthly reports on order status and supplier performance.
- Report critical issues or delays to the Purchase Manager for immediate resolution.
- Internal Coordination
- Work closely with the Technical, stores, and finance departments to align procurement activities with production schedules and payment processes.
- Ensure timely Inward of Material and invoice processing for vendor payments.

Ǫualifications:

- Master’s Degree in Business Administration, or related field.
- 2–4 years of experience in procurement/purchasing, preferably in the Service/ Manufacturing Industry.
- Proficiency in MS Excel, Powerpoint, BI, ERP etc.
- Strong communication and follow-up skills.
- Ability to multitask and manage priorities in a fast-paced environment.

Preferred Skills:

- Knowledge of procurement best practices.
- Familiarity with Order execution.
- Attention to detail and high level of accuracy.