[01/11/2025] Admin Procurement

Our vision for the future is based on the idea that transforming financial lives starts by giving our people the freedom to transform their own We have a flexible work environment and fluid career paths We not only encourage but celebrate internal mobility We also recognize the importance of purpose well-being and work-life balance Within Empower and our communities we work hard to create a welcoming and inclusive environment and our associates dedicate thousands of hours to volunteering for causes that matter most to them Chart your own path and grow your career while helping more customers achieve financial freedom Empower Yourself This role supports senior staff in managing contracts by preparing documents tracking deadlines ensuring compliance and maintaining records Key responsibilities include drafting and reviewing contract templates coordinating with vendors filing documents and ensuring adherence to formatting and compliance standards ESSENTIAL FUNCTIONS Support Supplier Enablement Registration in Ariba Send notifications to suppliers and follow-up accordingly Contract Execution Perform administrative tasks to support contract management uploading contracts into Ariba miscellaneous updates to contract workspaces sending notifications to internal stakeholders Other Administration Activities Initiate weekly supplier offboarding related activities notify internal stakeholders Run and distribute various reports to internal stakeholders QUALIFICATIONS Full time University degree is mandatory 1-3 years of experience Documentation and Preparation Assist in drafting and preparing contract documents bid packages and purchase agreements Data Entry and Tracking Accurately enter data into contract management systems and track important deadlines deliverables and insurance certificates Compliance and Review Review contract templates verify compliance with internal formatting and standards and ensure all necessary documents are in order Record Keeping File and organize digital and physical contract records ensuring they are secure and accessible Coordination Communicate with vendors subcontractors and internal teams to request required documents and resolve discrepancies Technical Skills Proficiency in Microsoft Word and Excel is essential along with familiarity with document management systems Contract Knowledge Basic understanding of contract terms and construction or legal documents is beneficial Strong attention to detail basic contract knowledge proficiency with Microsoft Office time management and clear communication Communication Strong verbal and written communication skills to liaise with internal teams vendors and other stakeholders Organization Good time management and organizational skills to handle multiple contracts and tasks efficiently Initiative A willingness to learn and take initiative to support the team and contribute to continuous improvement This job description is not intended to be an exhaustive list of all duties responsibilities and qualifications of the job The employer has the right to revise this job description at any time You will be evaluated in part based on your performance of the responsibilities and or tasks listed in this job description You may be required perform other duties that are not included on this job description The job description is not a contract for employment and either you or the employer may terminate employment at any time for any reason We are an equal opportunity employer with a commitment to diversity All individuals regardless of personal characteristics are encouraged to apply All qualified applicants will receive consideration for employment without regard to age race color national origin ancestry sex sexual orientation gender gender identity gender expression marital status pregnancy religion physical or mental disability military or veteran status genetic information or any other status protected by applicable state or local law