Personal Secretary Jobs Opening in Read

Job Overview A Personal Secretary provides comprehensive administrative and organizational support to a senior executive, business owner, or high-level professional. This role involves managing schedules, coordinating meetings, handling correspondence, and performing personal and professional tasks as needed. The ideal candidate must be highly organized, discreet, and capable of handling confidential information. This position may also require travel 2–3 days per month to support the principal during off-site meetings, business trips, or events.Key Responsibilities1. Administrative Support Manage and organize the principal’s daily schedule, appointments, and meetings. Handle incoming calls, emails, and correspondence, prioritizing urgent matters. Prepare and maintain documents, reports, presentations, and spreadsheets as required. Organize files, records, and other office documentation for easy retrieval and reference. Draft letters, emails, and other communication on behalf of the principal. 2. Calendar & Meeting Management Schedule and coordinate internal and external meetings, appointments, and events. Prepare meeting agendas, minutes, and follow-up actions. Ensure the principal is aware of upcoming deadlines, commitments, and priorities. Coordinate with internal teams, clients, and external partners to ensure smooth meeting arrangements. 3. Travel & Logistics Coordination Organize travel arrangements, including flights, accommodations, and transportation for the principal. Accompany the principal for short trips 2–3 days per month, as required for business meetings, conferences, or events. Ensure all travel-related documents, itineraries, and schedules are accurate and accessible. Assist in travel expense management and reporting. 4. Office Management Support Maintain office supplies, equipment, and administrative resources. Assist with coordinating internal communication and workflow within the office. Support team members and other staff with administrative or logistical tasks as needed. Monitor and track important deadlines, deliverables, and follow-ups. 5. Confidentiality & Discretion Handle sensitive and confidential information with utmost discretion and professionalism. Ensure personal, financial, or business-related documents remain secure and private. Manage relationships with discretion, representing the principal professionally and respectfully. 6. Correspondence & Communication Communicate on behalf of the principal with clients, vendors, and colleagues. Respond to queries promptly and escalate issues when necessary. Draft, proofread, and edit communications to ensure accuracy and professionalism. Maintain clear records of all correspondence and communications for reference. 7. Special Projects & Assistance Assist in special projects, research, and reporting tasks as required. Prepare briefing notes, presentations, and summaries to support decision-making. Provide personal assistance for non-office tasks when appropriate, maintaining boundaries and professionalism. Take initiative to identify efficiency improvements in administrative and scheduling processes.Required Skills and CompetenciesTechnical Skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office tools. Ability to manage calendars, scheduling software, and digital communication tools. Basic knowledge of travel booking platforms and expense tracking software. Strong typing, documentation, and data management skills. Core Competencies Organizational Skills: Ability to manage multiple tasks, schedules, and priorities efficiently. Communication Skills: Clear and professional verbal and written communication. Time Management: Prioritize tasks effectively to meet deadlines. Problem-Solving: Ability to anticipate needs and handle unexpected situations. Adaptability & Flexibility: Willingness to travel and adjust schedules as required. Discretion & Confidentiality: Handle sensitive information professionally. Attention to Detail: Ensure accuracy in correspondence, scheduling, and documentation.More information about this Personal Secretary JobPlease go through the below FAQs to get all answers related to the given Personal Secretary jobWhat are the job requirements to apply for this Personal Secretary job position? Ans: A candidate must have a minimum of 0 to 1 year experience as an Personal Secretary What is the qualification for this job? Ans: The candidate can be a Graduate from any of the following: 12th Pass (HSE) What is the hiring Process of this job? Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.This Personal Secretary is a work from home job? Ans: No ,its not a Work from Home Job. How many job vacancies are opening for the Personal Secretary position? Ans: There are immediate 1 job openings for Personal Secretary in our Organisation.

12th Pass (HSE)