Urgent Search Admin Executive
2 weeks ago
Job Description
Qualifications & Requirements
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- Possess a Degree in Business Administration / Records Management / Office Management / Management Information Systems / Secretarial Studies, or related field
- Minimum 3 years of experience in a similar secretarial or executive support role
- Proficient in Microsoft Office Suites, and virtual meeting platforms such as Zoom
- Experienced in using travel booking systems with understanding of travel logistics and coordination
- Excellent command of written and spoken English, proficiency in additional local languages is an added advantage
- Strong organizational and time management skills, with exceptional attention to details
- Capable of managing multiple responsibilities efficiently, work independently, and demonstrate a high degree of initiative
- High integrity, professionalism, and discretion in handling sensitive information
Responsibilities
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- Organize and support Board of Directors (BOD) meetings, AGM, and EGM meetings, including preparation, logistics, and post-meeting follow-up
- Capture key discussion points and decisions during meetings and distribute meeting minutes with clear defined action items
- Draft formal internal and external communications; manage phone, email, and mail correspondence, and maintain organized corporate filing systems
- Oversee and manage monthly ESOS records, ensuring timely and accurate data collection and submission
- Monitor submission and prepare summary on monthly departmental reports
- Track decisions and action items, follow up on pending tasks, and ensure timely execution by relevant parties
- Handle ad-hoc tasks, including clerical duties and any other jobs as directed by the superior
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