Assistant

3 weeks ago

Gurgaon, Haryana, India SUBINFRA PROJECT MANAGEMENT PVT LTD Full time
Job Description

Overview

The Assistant plays a crucial role in providing administrative and clerical support to the organization. They are responsible for assisting with various tasks to ensure seamless operations and contribute to the overall efficiency of the team and the organization.

Key Responsibilities

- Manage and coordinate office activities and operations to secure efficiency and compliance with company policies.
- Organize and schedule appointments, meetings, and events.
- Handle incoming calls and other communications, managing and maintaining filing systems.
- Assist in the preparation of regularly scheduled reports.
- Manage the inventory of office supplies and order new materials as needed.
- Assist in the preparation and organization of documents and reports.
- Conduct research and prepare presentations or reports as assigned.
- Provide general support to visitors.
- Resolve administrative problems and inquiries.
- Assist with travel arrangements and expense reports.
- Organize and maintain a tidy office environment.
- Assist in the coordination and implementation of office procedures and policies.
- Handle sensitive information in a confidential manner.
- Assist in the training of new staff members.

Required Qualifications

- High school diploma or equivalent qualification.
- Prior experience in an administrative or clerical role is preferred.
- Proficiency in MS Office, with exceptional knowledge of word processing and spreadsheet programs.
- Strong organizational and planning skills.
- Excellent time management skills and ability to prioritize work.
- Strong communication skills, both written and verbal.
- Attention to detail and problem-solving skills.
- Ability to work effectively as part of a team.
- Knowledge of office management systems and procedures.
- Ability to multitask and work efficiently under pressure.
- Familiarity with basic research methods and data entry techniques.
- Proficient typing and data entry skills.
- Professional attitude and appearance.
- Ability to use standard office equipment such as computers, phones, photocopiers, and filing systems.
- FEMALE CANDIDATE PREFRED

Skills: planning,time management,research methods,administrative,detail-oriented,office management,organization,multitasking,microsoft office,problem-solving,ms office,teamwork,professionalism,communication,typing,data entry

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