[15/10/2025] Publications Operations Lead

Job Purpose The Publications Operations Lead - Vendor Management and Operations will be responsible for leading vendor management activities across all publication s vendors in line with the defined ways of working as per the GSK publications supplier governance framework This role will also be responsible for leading several other operational aspects of the publications process including but not limited to ensuring appropriate training and compliance with GSK ways of working leading the operational aspects of training and communication needs of the Publications team maintenance of TEAMS SharePoint sites access management intranet sites etc This role will work closely with the Publications Operations Coordinators supporting this area and will be responsible for providing guidance and leadership to the Publications Operations Coordinators to ensure delivery of high-quality outputs as per the expectations of the Publications Leadership Team Key Responsibilities Work Experience 8 - 10 Years Skill Set Vendor Management and Operations will be responsible for leading vendor management activities across all publication s vendors in line with the defined ways of working as per the GSK publications supplier governance framework This role will also be responsible for leading several other operational aspects of the publications process including but not limited to ensuring appropriate training and compliance with GSK ways of working leading the operational aspects of training and communication needs of the Publications team maintenance of TEAMS SharePoint sites access management intranet sites etc Vendor Management Lead the implementation of the publication s supplier governance framework across all publication s vendors Support the Publications Leadership Team with preparations for the vendor review meetings ensuring that all expected inputs including but not limited to Key Performance Indicators KPI Publications Quality Survey PQS training compliance data QC of invoicing sheets etc are collated and made available in a timely manner Support the Publications Leadership Team with Third Party Risk Management and Management Monitoring MM as needed ensuring that this information is made available in a timely manner for the vendor review meetings Organize the Agency Connect meetings with the publications vendors with support from the Publications Operations Coordinators designated to this area set the cadence and plan the agenda by reaching out to Head of Publications Operations iEnvision SME Process SME s as needed maintain action log follow up with respective POCs on open action items Maintain oversight of vendor onboarding vendor curricula vendor access to GSK systems etc Operational Support Maintain oversight of overall operational aspects of the publications process including but not limited to Access management and maintenance of TEAMS SharePoint sites internal GSK TEAMS used by the Publications team CSI TEAMS vendor TEAMS sites etc Operational support to some internal processes for example External Expert Engagement EEE process etc Training and Communication Maintain oversight of overall operational aspects related to training and communication needs of the Publications teams including but not limited to Publications e-learning curricula for the internal publications team as well as for vendors Support with coordination with other groups within outside OCMO such as the MyLearning team to clarify resolve queries related to training assignment completion etc Publications intranet page coordination with different stakeholders for updating maintaining content on the Publications intranet page as needed Provide guidance to serve as the Publications representative in the OCMO Communications Champions group Stakeholder Collaboration Maintain open and effective communication channels with stakeholders to facilitate collaboration and address any concerns Why GSK Uniting science technology and talent to get ahead of disease together GSK is a global biopharma company with a special purpose - to unite science technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger more sustainable shareholder returns - as an organisation where people can thrive We prevent and treat disease with vaccines specialty and general medicines We focus on the science of the immune system and the use of new platform and data technologies investing in four core therapeutic areas infectious diseases HIV respiratory immunology and oncology Our success absolutely depends on our people While getting ahead of disease together is about our ambition for patients and shareholders it s also about making GSK a place where people can thrive We want GSK to be a place where people feel inspired encouraged and challenged to be the best they can be A place where they can be themselves - feeling welcome valued and included Where they can keep growing and look after their wellbeing So if you share our ambition join us at this exciting moment in our journey to get Ahead Together Important notice to Employment businesses Agencies GSK does not accept referrals from employment businesses and or employment agencies in respect of the vacancies posted on this site All employment businesses agencies are required to contact GSK s commercial and general procurement human resources department to obtain prior written authorization before referring any candidates to GSK The obtaining of prior written authorization is a condition precedent to any agreement verbal or written between the employment business agency and GSK In the absence of such written authorization being obtained any actions undertaken by the employment business agency shall be deemed to have been performed without the consent or contractual agreement of GSK GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses agencies in respect of the vacancies posted on this site It has come to our attention that the names of GlaxoSmithKline or GSK or our group companies are being used in connection with bogus job advertisements or through unsolicited emails asking candidates to make some payments for recruitment opportunities and interview Please be advised that such advertisements and emails are not connected with the GlaxoSmithKline group in any way GlaxoSmithKline does not charge any fee whatsoever for recruitment process Please do not make payments to any individuals entities in connection with recruitment with any GlaxoSmithKline or GSK group company at any worldwide location Even if they claim that the money is refundable If you come across unsolicited email from email addresses not ending in gsk com or job advertisements which state that you should contact an email address that does not end in gsk com you should disregard the same and inform us by emailing askus gsk com so that we can confirm to you if the job is genuine