Office Executive

The Office Executive supports front office operations and supports Principal and Leadership Team in administrative and coordination tasks EXPECTATIONS Be aligned with and promote the Schools vision mission identity and core values Keep abreast of the competencies and skills required of the position Communicate effectively with all school constituencies as appropriate Maintain an effective working relationship with colleagues coordinators Heads of Departments Be familiar with the operational practices and expectations of the school Adhere to the school policies and guidelines Maintaining the dignity of the team and confidentiality Maintaining efficiency and calm demeanor while working with students colleagues and all stakeholders under various circumstances Attend all the meetings as per the requirement of the Principal Duties and Responsibilities Executive Assistant for the Principal for school related work Manage the calendar and schedule the day week of the Principal including appointments interviews functions visits arrangements etc Maintain contact information for the Principal Do the data entry prepare presentations and coordinate for reports whenever required by the Principal Typing correspondence and drafting communications on behalf of the Principal as advised Preparing agendas and reports and presentations for meetings as required Managing files for teachers and others as directed by the Principal Record minutes of the meetings as requested Organising team outings lunches team meetings Coordinating with internal external liasioning stakeholders as a point of contact by maintaining professionalism confidentiality Coordinating and interacting with other academic professionals admin staff as per requirement Coordinating with staff and concerned school committees and LT meetings for all related activities involving the Principal Sending seasons greetings to key contacts of the Principal Managing Travel and Accommodation arrangements of the Principal LT Governing Council staff and guests by regular follow ups Host special guests senior visitors faculties academician or VVIPs and plan their agendas and programmes As and when required conducting research to provide support to the Principal and preparing reports and presentations based on coordination and research Organise staff related special occasions like events functions trainings and other works related to school Handle academic and non-academic duties and ensure accurate and timely completion of tasks as advised by Principal Assist in organization of field trips excursions etc Assist in coordinating for school events such as Parent teacher meetings open house sports day annual day or any other events at school Assisting and coordinating with the Principal and management in organizing trainings workshops seminars conferences both internal external by ensuring all details are handled efficiently To undertake any other reasonable tasks as directed by the Principal Office Management Proactively manages the daily operations of the front desk ensuring a welcoming and efficient environment for students parents and visitors Manage the school s main phone line direct calls and take deliver messages as needed Providing secretarial support in the school for the front office Assist dispatch services including courier and receipt of courier Assist the admissions team inquiries and provide information about school programs events and policies during the peak admissions period Coordinate visitor and staff sign-in and security protocols Maintain the attendance registers for academic full time part time admin house keeping Staffs Accountable for the Vehicle Stickers and the ID cards Issued to the parents guardians staffs visitors external support staffs Coordinate issue gate pass for students with approval from the Principal whenever there is a parent request for early leaving due to ill health or emergencies Providing assistance in the back office and outdoor activities during events and on an as required basis MINIMUM REQUIREMENTS Any graduate with a minimum of 60 marks aggregate Minimum of two years of experience assisting the Principal Senior Leadership ESSENTIAL REQUIREMENTS Excellent communication etiquettes time management and people management skills Excellent knowledge of MS Office software suite Ability to solve problems take the initiative and plan the tasks Flexibility with time to work extra hours when the school requires Ability to work in a team with high people orientation is a must To maintain total confidentiality and professional etiquette Willingness to take all sorts of tasks and multi-task Dependable and reliable Flexibility to work in other roles as required or suggested by the Principal management The is a guide only and is not intended to be an exhaustive or exclusive list of duties of this position It is subject to review and modification by the Principal at any time in response to the changing needs of the school Required Knowledge Skills and Abilities Office executive in administration Share Job Similar Jobs Mumbai Bangalore 04 0 - 08 0 years Not Disclosed Bnagalore 04 0 - 08 0 years Not Disclosed Bangalore 04 0 - 08 0 years Not Disclosed 04 0 - 08 0 years Not Disclosed 04 0 - 08 0 years Not Disclosed Create a free account to find thousands of Jobs Employment Career Opportunities around you 1385 Jobs PostedAbout Bloom Consulting ServicesWe are Bloom Consulting Services Bloom is one of the Leading Recruitment firm based in Bangalore Karnataka India We are associated with Major IT Companies in Domestic Overseas as Business partners and providing manpower as per their requirements