Executive - Human Resources

Job Description

Position - Executive - Human Resources

Employer - Loch Corporate Services Pvt Ltd

Location - Gurugram, India (Work from Office - mandatory)

Position Type - Full Time

Reports to - Manager - Human Resources

Remuneration - Commensurate with Experience

About the Organisation

Loch Corporate Services Pvt Ltd is an Indian company providing legal and administrative support services to a leading Australian legal and migration services provider, with which it has a formal service delivery arrangement.

The Loch team works in close coordination with Australian legal professionals, using aligned systems and standardised processes to ensure consistency in service quality and compliance across all matters.

Purpose of the Role

The HR Executive is an operational support role that assists the Human Resources Manager with day to day HR administration at Loch's India office. The focus is execution, coordination, and accurate record keeping across the employee lifecycle. The role follows approved policies and prepares clear reports for the HR Manager and, when assigned, the Director, while maintaining strict confidentiality.

Responsibilities and Duties

Recruitment & Onboarding: Design and execute structured recruitment workflows in coordination with team leads and the Director. Ensure seamless onboarding aligned with company standards and legal requirements.

Employee Lifecycle Management: Maintain accurate employee records, contracts, and documentation. Ensure updates to job roles, promotions, confirmations, and exits are timely and appropriately recorded.

Compliance and Policies: Ensure all HR practices comply with applicable Indian labour laws. Maintain, update, and educate teams on Company HR policies, code of conduct, and grievance procedures.

Payroll Coordination & Benefits Administration: Oversee monthly payroll inputs in coordination with Finance. Administer statutory and company benefits (e.g., PF, health insurance, bonuses) and respond to related queries.

Performance & Probation Oversight: Support team leads in tracking probation periods, performance cycles, and role confirmations. Facilitate documentation and feedback cycles in line with internal protocols.

Employee Relations & Engagement: Serve as a point of contact for employees on HR matters. Lead periodic engagement initiatives, satisfaction surveys, and maintain open lines of communication to foster a positive work culture.

Disciplinary & Exit Management: Manage warning letters, internal inquiries, and structured disciplinary processes where required. Facilitate exit interviews, final settlements, and ensure proper offboarding protocols.

HR Systems & Process Improvement: Implement and manage digital tools for HR data, attendance, and workflow tracking. Identify areas for improvement in HR service delivery and support process enhancements.

Additional Duties: Undertake other responsibilities as assigned by the Director to support strategic or operational priorities of Loch.

Key Deliverables

- Accurate and timely execution of hiring, onboarding, and probation processes
- Payroll inputs and statutory reporting delivered in coordination with Finance
- HR documentation (contracts, policies, letters) aligned with current law and company standards
- Documented performance and disciplinary processes for each applicable case
- Employee concerns addressed with fairness, timeliness, and discretion

Compliance and Confidentiality

- All HR activities must comply with the applicable Indian labour laws and internal protocols
- Employee information must be maintained securely in approved systems only
- All contracts, records, and communication related to employment must remain confidential
- All employee-facing documents must be reviewed and authorised as per the internal sign-off matrix

Key Relationships

- Manager - Human Resources
- Finance and Business Administration Executive
- Australian Legal Team Leads (indirect coordination, as required)
- All India-based employees and Executives

Essential Skills

Legal and Policy Awareness: Strong knowledge of Indian employment law, statutory compliance, and HR best practices.

Organisation and Record-Keeping: Meticulous approach to documentation, accuracy, and process tracking.

Communication and Diplomacy: Confident handling of sensitive issues with professionalism, discretion, and impartiality.

Technology and Systems: Experience with Google Workspace, HRIS tools, and digital records management.

Leadership and Independence: Self-directed, proactive, and able to support business leaders on people strategy and compliance.

Qualifications

- Bachelor's degree in Human Resources, Business Administration, Law, or a related field
- Minimum 2-5 years of experience in HR operations, including exposure to compliance and performance management
- Prior experience managing HR in a professional services or offshore delivery environment is preferred

Employee Benefits

Employees of Loch Corporate Services Pvt Ltd are entitled to the following benefits:

- Four weeks of paid annual leave
- Health insurance coverage
- Provident Fund (PF) contributions in accordance with Indian regulations
- Performance-linked bonuses, subject to eligibility and company policy