Only 24h Left Office Coordinator

2 weeks ago

Bengaluru, Karnataka, India QSC Full time
Job Description

Below is the job description.

- Job Title: Office Coordinator /Manager
- Job Type: Contractual
- Location: Bangalore

The Office Manager is responsible for overseeing the daily operations of the office, ensuring a smooth and efficient work environment. This role involves managing administrative tasks, office resources, and supporting staff to enhance productivity while delivering exceptional service and support to clients and visitors, ensuring a positive experience. The Office Manager serves as a key point of contact for both internal teams and external stakeholders, ensuring effective communication and coordination. This dual-role position requires excellent organizational skills, and ability to multitask independently.

Key Responsibilities:

Client Experience Specialist KRAs:

- Serve as the first point of contact for all visitors and clients, ensuring a warm and professional welcome.
- Engage with clients to understand their needs, interests, and preferences, offering personalized recommendations and information.
- Provide comprehensive product or service demonstrations to clients in the Experience Center, showcasing key features and benefits.
- Address client inquiries and resolve issues related to products, services, or any aspects of the Experience Center.
- Sort and distribute incoming and outgoing mail and packages.
- Assist with office supply inventory and ordering as needed.

Admin Duties:

- Oversee the day-to-day operations of the office, ensuring that everything runs smoothly and efficiently.
- Ensure the office environment is clean, organized, and conducive to productivity.
- Coordinate office maintenance, repairs, and office supplies management.
- Assist in organizing meetings, training sessions, and events.
- Plan and coordinate internal events, meetings, and employee activities.
- Manage logistics for conferences, workshops, or team-building activities.
- Maintain and update employee records (personal details, contracts, attendance, etc.).
- Manage office budgets, monitor expenses, and ensure the efficient use of office resources.
- Handle procurement and inventory of office supplies, ensuring availability when needed.
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Handle travel arrangements, including flights, accommodations, and itineraries.
- Assist with onboarding new employees, including setting up workstations, preparing necessary documentation, and introducing new staff to office procedures.
- Help with HR tasks such as leave management, employee records, and maintaining office policies.
- Ensure that office technology, including phones, computers, and AV equipment, is working properly.
- Liaise with IT support for any technical issues or upgrades required.

Qualifications:

- Minimum 3 years proven experience as an Office Manager or in a similar administrative role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office and office management software.

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