Executive Assistant

4 weeks ago

India AdVran Inc. Full time

Job Description About the Job Salary Range: 3 4 Lakhs per year, paid monthly. About AdVran AdVran is a cybersecurity-driven software company delivering custom digital solutions, MSP services, and secure, high-performance web applications. We've shipped over 35 projects, launched 55+ software deployments, managed 15+ vulnerabilities, and maintained 95% client satisfaction. Our team includes cybersecurity engineers, IT specialists, and full-stack developers working together to build modern, reliable, and secure products for clients across industries. The Role We are seeking a highly organized and proactive Executive Assistant with a background in IT, cybersecurity, or accounting to support our leadership team. The ideal candidate will manage communication, coordinate meetings, handle scheduling, and help oversee project and financial documentation across departments. You will serve as the operational link between executives, technical teams, and clientsensuring clarity, alignment, and accountability in a fast-paced environment. This role requires strong multitasking abilities, exceptional communication, and a working understanding of technology or finance to effectively bridge conversations between business operations and technical execution. Responsibilities - Take detailed notes during meetings and distribute actionable summaries - Coordinate and manage executive schedules, meetings, and travel arrangements - Communicate with developers and IT staff to assign, follow up, and report on progress - Assist with maintaining financial and accounting records related to projects and operations - Keep project timelines, deliverables, and documentation organized - Handle incoming calls, messages, and emails professionally - Prepare presentations, reports, and client or financial updates - Manage flight bookings, accommodations, and event logistics - Ensure effective coordination between departments, finance, and leadership Must-Have Qualifications - Prior experience as an Executive Assistant, Project Coordinator, or similar role - Strong understanding of IT or willingness to learn - Excellent written and verbal communication skills - Exceptional organizational and time management abilities - Proficiency with or willingness to learn productivity and collaboration tools (Google Workspace, Microsoft Office, Trello, Jira, or Asana) - Ability to multitask and operate under minimal supervision Preferred Qualifications - Background in accounting or cybersecurity (or similar domains) - Experience supporting or coordinating with technical, financial, or development teams - Basic project management or bookkeeping skills and familiarity with Agile workflows - Strong initiative, leadership, and accountability in managing team communications - Ability to anticipate needs, resolve issues proactively, and streamline operations How to Apply To apply, please send the following to [Confidential Information] - Your resume - A brief cover note (23 sentences) explaining why you're the best fit for this role highlight your background in IT, cybersecurity, or operations, and how it helps you support technical teams effectively - (Optional) Any portfolio, LinkedIn profile, or examples of work that show your organizational, project, or communication skills We're looking for someone who not only keeps things running smoothly but also understands the technical side of our business. Show us what makes you stand out.

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