Facilities & Project Coordinator

7 days ago


Pune, Maharashtra, India JLL Full time
Job Description

The key responsibilities of the Facilities & Project Coordinator would be:

- Coordinate fit-out project management activities, manage resources
- Break projects into doable actions and set timeframes for completion of activities
- Liaise with client and stakeholders to identify and define requirements, scope and objectives.
- Assign tasks to internal teams and assist for schedule management.
- Make sure that clients needs are met as projects evolve.
- Help in preparing budgets and oversee project procurement management
- Analyze risks and opportunities for improvement as the project activities progresses.
- Monitor project progress and handle any issues that arise and report to stakeholders.
- Act as the point of contact and communicate project status to all key stakeholders.
- Work with the Facilities/Project Manager to eliminate blockers.
- Use tools such as MSP to monitor working hours, plans and expenditures and issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
- Create and maintain comprehensive project documentation, plans and reports
- Ensure standards and requirements are met through conducting quality assurance tests
- Monitoring the daily progress of projects and ensure submission/issuance of the DPR/Work Permits
- Providing detailed updates to FM, Project Managers or other stakeholders
- Organizing reports, invoices, contracts, and other financial files for easy access and performing billing and bookkeeping tasks
- Scheduling regular meetings and organizing project related logistics

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