Virtual Assistant

4 days ago

Ahmedabad India APT Full time

Job Description Key Responsibilities: Travel Coordination - Co-ordinate travel bookings for clients and event participants - Prepare detailed travel itineraries and ensure all bookings align with event schedules and budgets. - Enter all confirmed travel arrangements into the event management software to ensure accurate and up-to-date event data that will then be communicated to attendees. - Track travel expenses and assist with reconciliation and reporting. - Run regular reports to check the data for accuracy and identify errors and update where necessary. Administrative Support - Provide day-to-day administrative assistance to the event management team, including document preparation, data entry, and file management. - Assist in preparing and formatting presentations, reports, and proposals. - Help maintain efficient digital filing systems and shared drives. Team & Client Support - Communicate professionally with clients, suppliers, and internal team members to provide timely updates and support. - Assist with follow-ups, confirmations, and post-event administration. - Support the coordination of logistics and timelines for upcoming events. - Contribute to a positive, collaborative, and solutions-focused team environment. Skills & Experience - Previous experience as a Virtual Assistant, Administrative Assistant, or in an Event Management support role (preferred). - Strong organisational and time management skills with excellent attention to detail. - Experience managing travel bookings and working with itineraries. - Proficient in Microsoft Office and/or Google Workspace, with strong Excel and document formatting skills. - Experience with Events Air desired but not required training will be provided. - Excellent written and verbal communication skills. - Ability to work independently while supporting multiple team members. - A proactive, flexible, and professional approach to all tasks. Desirable Attributes - Prior experience in the events, travel, or hospitality industry. - Knowledge of event management systems or CRM platforms. - Comfortable working across different time zones and managing priorities. Immediate joiners required. Interested candidates can share their profile on [Confidential Information]

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