Urgent Search Associate Manager

Department Details Role Summary Key Responsibilities 1 Calendar Scheduling Manage the CEO s daily calendar ensuring efficient scheduling of internal and external meetings Prioritize appointments and proactively resolve scheduling conflicts Prepare daily briefs to keep CEO updated on meetings and engagements 2 Travel Logistics Plan coordinate and manage all aspects of domestic and international travel including visas flights accommodation and ground transportation Prepare detailed itineraries and ensure seamless execution of travel plans Process travel-related expense reports in a timely manner 3 Meeting Event Coordination Organize leadership team meetings Board meetings and external events as required Draft agendas prepare supporting documents and circulate minutes of meetings Follow up on action items to ensure timely completion 4 Communication Correspondence Draft review and manage emails letters and other communication on behalf of the CEO Serve as a point of contact for internal teams and external stakeholders Maintain confidentiality of sensitive and business-critical information 5 Office Administrative Support Manage day-to-day operations of the CEO s office ensuring efficiency and order Handle documentation approvals filing and record-keeping Liaise with HR Admin IT and other departments for support as required Track and process invoices reimbursements and office expenses Qualifications Experience Bachelor s degree in Business Administration Commerce Arts or equivalent MBA Executive Assistant certification is a plus 10-15 years of relevant experience in executive administrative support preferably supporting CXOs in multinational or fast-paced environments Strong skills in MS Office Word Excel PowerPoint Outlook Experience in managing international travel visas and cross-border coordination Key Skills Attributes Excellent organizational and multitasking ability Strong written and verbal communication skills High level of integrity discretion and professionalism Detail-oriented with ability to anticipate needs and act proactively Ability to work under pressure and meet deadlines Strong interpersonal skills and stakeholder management Key Responsibilities Key Responsibilities 1 Calendar Scheduling Manage the CEO s daily calendar ensuring efficient scheduling of internal and external meetings Prioritize appointments and proactively resolve scheduling conflicts Prepare daily briefs to keep CEO updated on meetings and engagements 2 Travel Logistics Plan coordinate and manage all aspects of domestic and international travel including visas flights accommodation and ground transportation Prepare detailed itineraries and ensure seamless execution of travel plans Process travel-related expense reports in a timely manner 3 Meeting Event Coordination Organize leadership team meetings Board meetings and external events as required Draft agendas prepare supporting documents and circulate minutes of meetings Follow up on action items to ensure timely completion 4 Communication Correspondence Draft review and manage emails letters and other communication on behalf of the CEO Serve as a point of contact for internal teams and external stakeholders Maintain confidentiality of sensitive and business-critical information 5 Office Administrative Support Manage day-to-day operations of the CEO s office ensuring efficiency and order Handle documentation approvals filing and record-keeping Liaise with HR Admin IT and other departments for support as required Track and process invoices reimbursements and office expenses Qualifications Experience Bachelor s degree in Business Administration Commerce Arts or equivalent MBA Executive Assistant certification is a plus 10-15 years of relevant experience in executive administrative support preferably supporting CXOs in multinational or fast-paced environments Strong skills in MS Office Word Excel PowerPoint Outlook Experience in managing international travel visas and cross-border coordination Key Skills Attributes Excellent organizational and multitasking ability Strong written and verbal communication skills High level of integrity discretion and professionalism Detail-oriented with ability to anticipate needs and act proactively Ability to work under pressure and meet deadlines Strong interpersonal skills and stakeholder management Educational Qualifications Required Education Qualification B COM Required Experience 10 - 15 years