Procurement Specialist

Job Description AHEAD builds platforms for digital business. By weaving together advances in cloud infrastructure, automation and analytics, and software delivery, we help enterprises deliver on the promise of digital transformation. At AHEAD, we prioritize creating a culture of belonging, where all perspectives and voices are represented, valued, respected, and heard. We create spaces to empower everyone to speak up, make change, and drive the culture at AHEAD. We are an equal opportunity employer, and do not discriminate based on an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status, or any other protected characteristic under applicable law, whether actual or perceived. We embrace all candidates that will contribute to the diversification and enrichment of ideas and perspectives at AHEAD. AHEAD is seeking a detail-oriented IT Procurement Specialist with proven experience in IT hardware procurement. The ideal candidate will have hands-on experience working with vendors such as Cisco, HP, Dell, Palo Alto, Aruba, or similar, and must have experience procuring on behalf of a third-party client or vendor. This role requires a solid understanding of the P2P (Procure-to-Pay) process and strong coordination skills to manage orders, vendor interactions, and billing workflows effectively. Key Responsibilities - Facilitate placement of orders with IT hardware vendors including Cisco, HP, Dell, Palo Alto, Aruba, and others. - Ensure timely placement of all orders listed in the Procurement Queue Report by the end of each day. - Manage procurement for third-party vendor requirements, ensuring compliance with procurement policies and customer expectations. - Verify correct vendor teams, vendor accounts, and purchasing paths are used when placing orders. - Coordinate with vendors and internal teams to confirm order acknowledgments and follow through until delivery/shipping. - Respond promptly to email inquiries related to procurement and order status. - Confirm and manage vendor and customer billing schedules. - Create and maintain contracts in Salesforce, particularly for renewals and software orders. - Verify exceptions and ensure customer authorization is secured where needed before ordering. - Liaise with the order management team to resolve escalations related to order fulfillment and shipment. - Perform additional procurement-related duties as assigned. Required Qualifications - Minimum 3 years of hands-on experience in IT procurement, preferably with a focus on hardware. - Strong understanding of P2P (Procure-to-Pay) processes. - Experience working with major IT vendors like Cisco, HP, Dell, Palo Alto, Aruba, or equivalent. - Prior experience in a reseller or third-party vendor procurement environment is a must. - Proficiency in using procurement/order management systems and tools (Salesforce, ERP platforms, etc.). - Excellent communication, follow-up, and coordination skills. - Strong attention to detail and organizational ability. Why AHEAD Through our daily work and internal groups like Moving Women AHEAD and RISE AHEAD, we value and benefit from diversity of people, ideas, experience, and everything in between. We fuel growth by stacking our office with top-notch technologies in a multi-million-dollar lab, by encouraging cross department training and development, sponsoring certifications and credentials for continued learning. USA Employment Benefits Include - Medical, Dental, and Vision Insurance - 401(k) - Paid company holidays - Paid time off - Paid parental and caregiver leave - Plus more See benefits https://www.aheadbenefits.com/ for additional details. The compensation range indicated in this posting reflects the On-Target Earnings (OTE) for this role, which includes a base salary and any applicable target bonus amount. This OTE range may vary based on the candidate's relevant experience, qualifications, and geographic location.