Accounts Payable Analyst
2 weeks ago
Job Description Responsibilities Job Description - Invoice Processing and Payment Management - Review high volume invoices including processing, approvals and timely payment - Ensure Adherence to the established policies, procedures, and controls. - Performing 3-way match where appropriate ,to ensure invoices PO and receiving documents all reconcile appropriately. - Monitor invoice approval workflows and resolve and exceptions or discrepancies. - Review payment terms, prioritise payments and co-ordinate with vendors for prompt resolution of payment related issues. - Vendor Management - Manage Vendor relationships, including onboarding new vendors and maintaining vendor master data. - Verify and approve all new requests/changes to the agreed business processes and policies whilst maintaining high levels of understanding, quality and accuracy - Ensure all requests contain the appropriate supporting documentation and comply with policies before they are updated into the system. - Effectively communicate with vendors to validate the data from the documents provided address inquiries if any. - Reimbursement and Travel Expense Management - Manage the reimbursement process for employees expenses including reviewing expense reports, verifying supporting documentation and ensuring compliance with company policies - Coordinate and process travel-related expenses, such as airline tickets, hotel accommodations and car rentals. - collaborate with employees and travel agencies to resolve and issues and ensure accurate and timely reimbursement. - Process Improvement - Identify opportunities for process improvements within the accounts payable function. - Develop and implement initiatives to enhance efficiency, accuracy, and productivity. - Streamline workflows and leverage automation tools to optimise invoice processing and payment cycles - Team Leadership and Development: - Supervise and mentor accounts payable team providing guidance and support. - Assign Tasks set performance goals and conduct regular performance evaluations. - Foster a collaborative and positive work environment promoting professional growth and development. - Financial Reporting and Analysis - Prepare Periodic reports and analysis related to AP highlighting key metrics and deliverables - Assist in month & end year end closing activities. - Assist in preparing critical AP reports. - Compliance and Audit - Ensure compliance with company policies, procedures, and regulatory requirements. - Support internal and external audits by providing requested documentation and explanations. - Assist in implementing controls and measures to mitigate risks and maintain data integrity. Knowledge And Experience - Proven experience in Accounts Payable roles with 6+ years of experience - Excellent written, verbal communication skills with the ability to effectively simplify policies and regulations. - Ability to assess customer service issues, determine proper course of action and respond rapidly to requests. - Excellent analytical and problem-solving skills with a keen eye for details - Capacity to identify process- improvement opportunities and implement effective solutions. - Ability to build and maintain positive relationships with vendors, internal stakeholders, and auditors. - Ability to work independently manage multiple priorities and meet deadlines in a fast-paced environment - Excellent Organizational skills to ensure timely and accurate processing of financial transactions. - Proficiency and technical aptitude with MS PowerPoint, Excel and ERP systems (Oracle and Service Now)
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