Deputy Manager

Responsibilities Strategy Planning SOP and Guidelines Techno-Commercial Strategy and Initiatives xe2x96xba Understand the Techno-Commercial strategy and plan for Site xe2x96xba Take necessary actions in own area of work to implement strategic initiatives Site specific as per plan Core Procurement Purchase Requisition PR Review xe2x96xba Assist in the review of approved PR from user department seek additional information if required from user for correctness completeness of PR xe2x96xba Provide support in identifying the type and method of procurement depending on type of material services to be procured nature of PR normal vs emergency PR stocks available availability of rate contract value delivery timeline etc Strategic Sourcing for Capex Opex Bulk Material Services Contribute to the strategic sourcing process by participating in activities such as xe2x96xba Selection of bidding process preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category xe2x96xba Preparing the request for information RFI document for bidder evaluation xe2x96xba Identification of potential bidders who meet the requirements using Company vendor database Supply market analysis advertisement or recommendations from other teams xe2x96xba Preparation of the Request for Proposal RFP document xe2x96xba Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors xe2x96xba Technical and Commercial bid evaluation of vendors xe2x96xba Conducting fact-based negotiations e-auction with shortlisted bidders xe2x96xba Preparation of Note for Approval NFA for selected bidder vendor and obtaining required approvals as per DoA Contract Preparation and Order Placement xe2x96xba Prepare contract document as per stated protocols standard templates xe2x96xba Set up the approved contract record within the ERP system using the appropriate system steps and functionality xe2x96xba Maintain the contract document for future reference as per defined document management policy xe2x96xba Send the contract to vendor and all identified stakeholders xe2x96xba Collate the Advance Bank Guarantee Contract Performance Bank Guarantee ABG CPBG Customs related documents from vendor as per requirements Procurement through Rate Contracts xe2x96xba Based on approved NFA prepare review and issue rate contracts xe2x96xba Prepare master outline agreement OA in ERP system based on rate contract xe2x96xba Prepare PO SO for procurement under valid rate contract Associated Procurement Activities Post Order Management xe2x96xba Prepare Billing Break Up and get it uploaded in SAP if applicable xe2x96xba Expediting of ordered materials for timely delivery xe2x96xba Address resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders during expediting delivery xe2x96xba Prepare Change Order Amendments in the order including quantity Rate variation Extra items Time Extensions etc xe2x96xba Facilitate closure of contracts and take necessary actions xe2x96xba Manage inbound logistics services for other Ex-Works Domestic Supplies xe2x96xba Execute contingency plans in case of immediate business requirements Supplier Management Supplier Vendor Identification and Onboarding xe2x96xba Coordinate with new identified vendors to send information documents in predefined forms for evaluation xe2x96xba Prepare vendor evaluation criteria for the category in consultation with quality engineering and project management control departments xe2x96xba Check details of forms submitted by vendor for their completeness and validity of documents xe2x96xba Interact and take approval of Quality User HSE department for vendor assessment if required xe2x96xba If the vendor is qualified based on the vendor evaluation criteria update approved vendor list communicate to vendor xe2x96xba Populate required data and documents into MDG Ariba system to get vendor code created in SAP Supplier Vendor Performance Management Contribute to performance evaluation management and development planning of suppliers vendors for assigned category by partaking in activities such as xe2x96xba Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated xe2x96xba Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment xe2x96xba Assigning performance levels to vendors review of vendor scorecard and checking if the performance is meeting desired level xe2x96xba In case of satisfactory performance communicating performance feedback to vendors highlighting improvement opportunities on individual parameters xe2x96xba In case of unacceptable performance communicating performance to vendor planning discussions to identify actions required for performance improvement Supplier Vendor Engagement xe2x96xba Establish strategic partnerships with suppliers vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business Data management Data Analytics xe2x96xba Assist in collation and analysis of data related to various procurement activities e g commodity analysis supplier debugging etc for respective categories xe2x96xba Identify and seek opportunities to improve efficiency and value by analysing data xe2x96xba Contribute to action planning and implementation based on data analytics performed for assigned categories Risk Management Risk Management xe2x96xba Assist in identifying all procurement risks for assigned categories using master list of procurement risk supply market analysis long term procurement plan annual procurement plan and project risk register xe2x96xba Provide support in evaluation and prioritization of the identified risks on their likelihood impact and controllability xe2x96xba Contribute to the preparation of risk mitigation plan and update of the category risk register Qualifications More than 6 years of relevant experience in procurement supply chain management