Documentation - Rail Logistics

Job Location - Gandhidham Male candidates only Prefer Salary - 20000 -25000 in hand Job Title Documentation Executive - Rail Logistics The Documentation Executive - Rail Logistics is responsible for preparing managing and verifying all documentation related to rail freight operations This includes shipment documents regulatory paperwork billing records cargo movement reports and communication with clients transport authorities and internal teams The role ensures smooth rail cargo operations through accurate documentation timely updates and strict adherence to compliance and safety requirements Key Responsibilities Rail Logistics Documentation Prepare and manage all rail freight documents such as RR Railway Receipt e-RR forwarding notes loading lists consignment notes gate passes challans and delivery orders Ensure accuracy of shipment details including wagon numbers commodity type weight consignor consignee details and routing information Maintain documentation for container trains bulk cargo parcel cargo and rakes as required Compliance Regulatory Coordination Ensure documents comply with railway guidelines freight rules and government regulations Coordinate with Indian Railways private freight operators terminals and yard officials for document approvals and movement permissions Manage documentation related to safety standards Rake Handling Instructions RHI and loading unloading compliance Operational Coordination Liaise with operations planning customer service and yard teams to collect accurate operational data Track cargo movement wagon placement loading unloading times and ensure all documents reflect the actual status Support the preparation of train schedules rake allocation records and movement logs Customer Vendor Communication Share shipment documents with customers and address any document-related queries Coordinate with transporters consignment handlers warehouses and terminals for documentation accuracy Provide clients with timely updates acknowledgments and proof-of-delivery POD Data Entry Reporting Maintain digital records of all rail shipments and documentation Generate MIS reports including wagon utilization freight invoices movement summaries and daily weekly operations reports Track pending documentation discrepancies and ensure timely closure Audit Record Management Prepare and maintain audit-ready documentation Ensure secure storage and version control for all rail freight documents Support internal external audits by providing required documents and reports Skills Qualifications Education Bachelor s degree in Logistics Supply Chain Commerce or any related field Technical Skills Knowledge of Railways systems such as FOIS RMS or terminal management software advantageous Proficiency in MS Office Excel Word PowerPoint Strong documentation typing and data accuracy skills Industry Knowledge Understanding of rail freight operations wagon types container handling and loading unloading procedures Familiarity with Indian Railways rules freight tariffs and cargo handling norms Soft Skills Strong communication and coordination abilities Attention to detail and accuracy in documentation Ability to multitask and work in a fast-paced operations environment Problem-solving and follow-up skills Experience 1-5 years of experience in logistics documentation preferably in rail logistics or multimodal transport Experience with freight forwarding terminals or supply chain operations is a plus Key Competencies Document control compliance Rail freight knowledge Data accuracy Cross-functional coordination Reporting MIS Time management Customer handling Job Type Full-time Pay 20 000 00 - 25 000 00 per month Benefits Provident Fund Work Location In person