Admin Compliance Associate

Job Title Admin Compliance Officer ManagerLocation Jalandhar Employment Type Full-timeJob SummaryThe Admin Compliance Officer Manager is responsible for overseeing administrative operations and ensuring that the organization complies with legal regulatory and internal policies The role requires effective management of day-to-day administrative functions documentation and monitoring compliance requirements to mitigate risks and ensure smooth organizational operations Key Responsibilities1 Administration Management Oversee and manage all administrative activities to ensure the smooth running of the office Maintain and manage office supplies vendor contracts and inventory Supervise facility management including maintenance cleanliness and security Coordinate and support organizational events meetings and travel arrangements Ensure proper filing and maintenance of administrative records and documentation 2 Compliance Management Ensure the organization complies with all applicable laws regulations and internal policies Maintain up-to-date knowledge of industry regulations and legal requirements Draft review and update company policies and procedures to align with compliance standards Monitor and report on compliance performance identifying potential risks and areas for improvement Liaise with regulatory authorities and external auditors to ensure timely audits and inspections 3 Documentation and Reporting Maintain accurate records related to compliance including licenses certifications and audits Prepare and submit periodic compliance reports to management and relevant authorities Ensure proper documentation of contracts agreements and other legal documents 4 Risk Assessment and Mitigation Identify compliance risks and develop strategies to mitigate them Conduct regular internal audits and inspections to assess adherence to company policies and procedures Provide recommendations for improving compliance and minimizing risks 5 Employee Training and Awareness Conduct training sessions to educate employees about company policies compliance requirements and regulatory updates Act as a point of contact for employees regarding compliance-related concerns or queries 6 Vendor and Contract Management Evaluate and manage vendor agreements to ensure compliance with organizational policies Negotiate and oversee contracts to ensure they align with compliance standards and deliverables Qualifications and SkillsEducation Bachelors degree in Business Administration Law Human Resources or a related field Masters degree preferred Experience 5 years of experience in administration and compliance roles Experience in legal or regulatory compliance is an advantage Key Skills Strong knowledge of compliance standards regulatory frameworks and risk management Excellent administrative and organizational skills Proficiency in MS Office and administrative tools Strong interpersonal and communication skills Attention to detail and accuracy in documentation Problem-solving and decision-making abilities Behavioral Competencies High degree of integrity and ethical conduct Proactive and results-driven mindset Ability to handle sensitive information with confidentiality Performance Metrics Timely completion of compliance audits and reports Adherence to regulatory and legal standards Effective management of administrative operations Employee awareness and adherence to company policies Vendor and contract compliance performance