Administrative Assistant
2 weeks ago
Job Description Job Position: ADMINISTRATIVE ASSISTANT NEEDED FOR ARCHITECTURAL METAL / SIGNAGE / GLASS Shift Timings: 8:00 AM TO 6:00 PM Eastern Standard Time Zone Job Location: PERMANENT WORK FROM HOME. Job Summary: We are looking for a reliable and detail-oriented Administrative Assistant to provide essential administrative and operational support to our senior leadership team. The ideal candidate will be highly organized, efficient, and comfortable working in a fast-paced environment. Experience with ERP systems and cloud-based tools is a plus. Job Responsibilities: 1. Provide end-to-end administrative support including calendar, travel, meetings, and expenses for C-Suite executives. 2. Act as the primary communication link between executives and internal/external stakeholders with professionalism. 3. Prepare, edit, and manage documents and presentations ensuring accuracy and timely delivery. 4. Use ERP systems to track projects, budgets, schedules, and maintain accurate data and reports. 5. Manage cloud platforms to organize documents, streamline workflows, and support team collaboration. 6. Coordinate and support executive projects by tracking timelines, tasks, and deliverables. 7. Plan, organize, and document meetings including agendas, minutes, and follow-ups. 8. Handle sensitive information discreetly and maintain strict confidentiality. 9. Other task and duties will be assigned as per the requirement. Job Requirements: 1. 13 years of experience in administrative or office support roles. 2. Bachelor's degree preferred but not required. 3. Basic proficiency in ERP systems and cloud-based tools. 4. Excellent organizational and time-management skills. 5. Strong communication skills and attention to detail. 6. Ability to manage multiple tasks efficiently and meet deadlines. 7. Professional attitude, reliability, and confidentiality. About the Company: For over 50 years, we have been a trusted name in the construction and architectural fabrication industry, successfully partnering with major contractors, developers, architects, and designers across the country. Founded in 1971, our organization has consistently delivered high-quality architectural products while pushing boundaries in design and fabrication. We specialize in: Our Specializations: Signage High-End Ornamental Metal Architectural Metal & Glass Systems Our Primary Markets: New York City Boston Washington DC Los Angeles Materials We Work With: Aluminium Stainless Steel Steel Brass/Bronze Glass Stone Acrylic/Plastics Polymers Lexan Woods Our Departments: Art Department Engineering Waterjet & Laser Cutting CNC Machining Metal & Plastic Fabrication Vinyl Plotting Digital Printing Screen Printing Engraving Etching Painting Installation Products We Manufacture: Signage Handrails & Guardrails Elevator Surrounds Glass Wall Systems Steel Barriers Fabricated & Structural Steel Column & Wall Cladding Systems Ornamental Metals
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