Executive Assistant to Managing Director
4 weeks ago
About The Opportunity
A rapidly expanding player in the enterprise AI and technology consulting sector, we deliver innovative software solutions that drive digital transformation and competitive advantage for clients across industries. Operating from our India headquarters, we foster a collaborative, high-performance culture where cross-functional teams leverage cutting-edge tools to solve complex business challenges. We are seeking an on-site Executive Assistant to the Managing Director to streamline executive workflows and enhance organizational efficiency.
Role & Responsibilities
- Provide comprehensive administrative and operational support to the Managing Director, optimizing their schedule and prioritizing critical engagements.
- Coordinate and manage domestic travel itineraries, meeting logistics, and expense reporting to ensure seamless execution and cost-effectiveness.
- Prepare, edit, and proofread presentations, reports, and executive correspondence with a high degree of accuracy and confidentiality.
- Liaise with internal teams and external stakeholders to facilitate communication, track action items, and ensure timely follow-up on project deliverables.
- Organize and oversee special events, board meetings, and executive offsites, including venue selection, agenda drafting, and minute-taking.
- Identify and implement process improvements, maintain office systems, and manage ad hoc projects to streamline executive operations.
Skills & Qualifications
Must-Have
- Bachelors degree or equivalent in Business Administration, Communications, or a related field.
- Minimum 3 years of experience supporting C-level executives, preferably in a technology or consulting environment.
- Exceptional organizational skills with meticulous attention to detail and the ability to manage multiple priorities in a fast-paced setting.
- Outstanding written and verbal communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Proven discretion and integrity when handling confidential information and sensitive matters.
- Strong interpersonal skills and a service-oriented mindset to build positive relationships internally and externally.
Preferred
- Experience supporting global executives with cross-border travel and multicultural stakeholder management.
- Familiarity with project management tools such as Asana or Trello.
- Basic knowledge of CRM or ERP systems to facilitate executive operations.
Benefits & Culture Highlights
- Collaborative, high-energy on-site environment within a leading global technology firm.
- Opportunities for professional development, leadership training, and clear career progression.
- Comprehensive benefits package including health insurance, performance bonuses, and wellness programs.
Skills: skills,travel arrangements,service-oriented mindset,crm systems,erp systems,travel,organizational skills,google sheets,communication,interpersonal skills,verbal communication,project management tools,administrative,leadership skills,attention to detail,management,confidentiality,microsoft office,project,operations,organization skills,calender,written communication
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